Sr Executive Assistant

Aquí es donde salvas y sostienes vidas

En Baxter, estamos profundamente conectados por nuestra misión. No importa tu rol en Baxter, tu trabajo tiene un impacto positivo en la gente alrededor del mundo. Sentirá un propósito en toda la organización, ya que sabemos que nuestro trabajo mejora los resultados para millones de pacientes.

Los productos y terapias de Baxter se encuentran en casi cada hospital del mundo, el clínicas y en los hogares. Por más de 85 años hemos sido pioneros en innovaciones médicas significativas que transforman el cuidado en salud.

Juntos creamos un lugar donde somos felices, exitosos y nos inspiramos mutuamente. Aquí es donde puedes hacer tu mejor trabajo.

Únete a nosotros en la intersección de salvar y sostener vidas-donde tu propósito acelera nuestra misión.

Your Role at Baxter

The Sr. Executive Assistant plays a meaningful role on the team, providing dedicated support to the Strategy & Business Development and Internal Audit organizations and providing support for function as a whole. Exposure to senior levels of the organization, partnering with other Corp EA and Sr EAs, and external stakeholders will be part of the day-to-day responsibilities.

Your team

Strategy & Business Development function engages with healthcare providers, patients, and regulators to address unmet medical needs through innovation, evidence generation and evidence dissemination in order to optimizes the impact and ensure patient safety of Baxter’s products and therapies. The organization consists of employees throughout the world who work with a wide range of cross functional and external partners to ensure optimal and safe use of Baxter’s products and therapies to save and sustain lives.

Internal Audit (IA) function is established by the Audit Committee of the Board of Directors. IA provides independent, risk-based, objective assurance and management consulting guided by a philosophy to add value and improve the operations of Baxter. The IA team is centrally located in Deerfield with team members located globally.

What you'll be doing

• Direct support for the Strategy & Business Development and Internal Audit organizations and indirect support for department activities and employees
• Coordinate/manage schedules for corporate leaders.
• Build/prepare correspondence and complex presentations. Develop database/spreadsheets.
• Coordinate global and domestic travel arrangements, including air, ground transportation, hotels, visas/passports, and meeting coordination
• Prepare expense reports; manage department credit line for purchases. Apply and implement internal policies and provide training as needed.
• Support departmental projects and projects manage/event coordinate departmental meetings and events which could include both in-person or virtual or mixed events.
• Support with departmental new hire onboarding/departure and facilitate as needed guest/visitors’ registration
• Internal Audit Specific -
  • Support the Chief Audit Executive with Audit Committee material process (Quarterly)
  • Provide support with meetings schedules for the annual Enterprise Risk Management exercise
  • Professional organization membership support for department annually (IIA.org, etc.)
  • Provide support managing key metrics for department as it tied out to department objectives set forth by the Chief Audit Executive
  • Support with annual Global Team Meeting, including helping with logistics and event management alongside IA management team members
  • Provide ad-hoc support as applicable with AuditBoard tool (Internal Audit Documentation)

What you'll bring

• HS Diploma required; Associates' degree or professional certification preferred
• 6+ years of experience at Executive Assistant or Sr. Executive Assistant level (2+ years of Baxter experience preferred but not required)
• Excellent written, verbal and interpersonal communication skills and ability to interact with senior leadership internally and externally
• Excellent organization and project management skills; Identify new solutions to complex problems. Understand available resources and deliver on short notice.
• Experience working with Global teams and internal/external business partners
• Must possess outstanding critical thinking skills, exercise sound business judgment; results and solutions oriented supporting a fast-paced frequently changing environment; ability to work independently and identify proactive solutions to sophisticated situations (especially when dealing with ambiguity); Quickly and decisively acts in fast-changing, unpredictable situations.  Demonstrate exceptional anticipation skills, ability to grasp the bi