Poly 3 Administrative Specialist

At Dow, we believe in putting people first and we’re passionate about delivering integrity, respect and safety to our customers, our employees and the planet.  

Our people are at the heart of our solutions. They reflect the communities we live in and the world where we do business. Their diversity is our strength. We’re a community of relentless problem solvers that offers the daily opportunity to contribute with your perspective, transform industries and shape the future. Our purpose is simple - to deliver a sustainable future for the world through science and collaboration. If you’re looking for a challenge and meaningful role, you’re in the right place. 

Dow (NYSE: DOW) is one of the world’s leading materials science companies, serving customers in high-growth markets such as packaging, infrastructure, mobility and consumer applications. Our global breadth, asset integration and scale, focused innovation, leading business positions and commitment to sustainability enable us to achieve profitable growth and help deliver a sustainable future. We operate manufacturing sites in 30 countries and employ approximately 36,000 people. Dow delivered sales of approximately $43 billion in 2024. References to Dow or the Company mean Dow Inc. and its subsidiaries. ​​​​Learn more about us and our ambition to be the most innovative, customer-centric, inclusive and sustainable materials science company in the world by visiting www.dow.com.

About You and this Role

Provides general administrative support to a leader or department.  Exercises discretion and independent judgement in managing flow of work.  Requires full proficiency gained through job-related training and on-the-job experience to perform a range of tasks under limited supervision.
 

Responsibilities

• Provide administrative support to Poly 3 team members; e.g. set up and manage Teams permissions and documents, order supplies, act as Cintas uniform focal point, manage team/leader calendars, and arrange meetings and travel. 
• Provide document administration management, including File Share Management (records retention, add/remove documents), Web EDMS management (moving documents, linking documents, monthly document review reporting), physical library management (add/remove documents, records retention), track Procedure Use Metrics, and manage the Procedure Improvement Process (process and link updated procedures).  MOC reviewer for new Documents.
• Assist with planning and execution of local meetings and department events (including teleconferencing, Teams meetings, and team-building events).  Also responsible for finalizing meeting arrangements for on- and off-site meetings, assist with agenda preparation, and recording and distributing meeting minutes
• Responsible for processing and maintaining up-to-date personnel information and permissions (e.g. distribution lists, on-call lists, Plastics Gold access, building badge access, onboarding new employees/contractors, etc.).
• Effectively network with all admins within Texas Operations to meet deadlines, complete projects, implement global work process improvements, share key learnings, and provide back-up support assistance when needed. 
• Participate as an active, disciplined team member.  Work both independently and in cooperation with other team members to complete projects and assignments in a timely manner. 
• Continuously develop personal skills in tools and technology used by Dow for business processes.  Assist the organization by providing guidance on how to best use such tools as they evolve. 
• Demonstrates good problem-solving skills. Capable of prioritizing competing requests successfully and multi-tasking. Demonstrates comfort and skill when using technology. Strong organization and time management skills. Good planning skills and ability to anticipate needed resources. Able to adapt to change.
• Demonstrates good problem-solving skills. Good team player and a fixer. Helps troubleshoot issues and serves as a point person for questions or guidance. May act as department focal point with external vendors, service providers, etc.
• Continuous improvement within work processes and systems.
• Completes expense reports for self and others, and submits on behalf of leader and/or team. Monitor and track expenses against budgets; resolve discrepancies and provide reports to cost center owner or budget manager
• Has a bias for action. Maintains productivity during times of change
• Builds appropr