Senior Administrative Assistant

It's fun to work in a company where people truly BELIEVE in what they're doing!

We're committed to bringing passion and customer focus to the business.

Corporate Overview
Proofpoint is a leading cybersecurity company protecting organizations’ greatest assets and biggest risks: vulnerabilities in people. With an integrated suite of cloud-based solutions, Proofpoint helps companies around the world stop targeted threats, safeguard their data, and make their users more resilient against cyber-attacks. Leading organizations of all sizes, including more than half of the Fortune 1000, rely on Proofpoint for people-centric security and compliance solutions mitigating their most critical risks across email, the cloud, social media, and the web.
 

We are singularly devoted to helping our customers protect their greatest assets and biggest security risk: their people. That’s why we’re a leader in next-generation cybersecurity.
 

Protection Starts with People.  Proofpoint.

The Role

We are looking for a Sr. Administrative Assistant to provide high-impact support to our SVP, Chief Accounting Officer and SVP, Global Q2C Operations. You’ll be at the center of a global finance organization supporting Proofpoint’s next phase of growth. This is a fast-paced, high-trust role ideal for someone who is organized, proactive, professional, and thrives on helping senior leaders stay focused, efficient, and prepared. You’ll manage a dynamic calendar, coordinate meetings across time zones, assist with communications and org-wide logistics, and take the lead on critical administrative needs.

What You’ll Do

• Own and manage the SVP’s calendar, ensuring time is aligned with priorities and buffered appropriately
• Proactively schedule and prepare for leadership meetings, board prep/QBR sessions, and external partner syncs (audit, tax, consultants)
• Coordinate logistics for team meetings, offsites, all-hands, culture events, and key finance milestones
• Handle domestic and international travel bookings, including itineraries and adjustments
• Submit and reconcile expense reports, and track procurement/purchasing needs
• Draft and edit internal communications and assist in preparing presentations
• Maintain email distribution lists, org charts, and shared documents
• Serve as a key liaison with facilities, IT, and finance operations on behalf of the SVP
• Contribute actively to the broader admin community
• Handle sensitive and confidential information with sound judgment and discretion
• Anticipate needs, bring a sense of urgency to problem-solving, and take initiative without waiting for direction

What you bring to the team

• 5 years + of experience supporting a senior leader in an administrative or executive assistant capacity
• Advanced proficiency with Microsoft Outlook, Teams, Excel, PowerPoint
• Strong written and verbal communication skills

Preferred Qualifications

• Experience supporting a C-suite or VP-level executive, ideally in finance, tech, or legal
• Highly organized and detail-oriented with the ability to multitask under pressure
• Comfortable working across time zones and with international teams
• Able to make independent decisions and adapt to changing priorities with grace
• High degree of professionalism and maturity; trustworthy with confidential information
• Approachable and collaborative with strong relationship-building instincts

Why Proofpoint
Protecting people is at the heart of our award-winning lineup of cybersecurity solutions, and the people who work here are the key to our success.  We’re a customer-focused and a driven-to-win organization with leading-edge products. We are an inclusive, diverse, multinational company that believes in culture fit, but more importantly ‘culture-add’, and we strongly encourage people from all walks of life to apply.

We believe in hiring the best and the brightest to help cultivate our culture of collaboration and appreciation. Apply today and explore your future at Proofpoint! #LifeAtProofpoint

#LI-AN2

If you like wild growth and working with happy, enthusiastic over-achievers, you'll enjoy your career with us!

Consistent with Proofpoint values and applicable law, we provide the following information to promote pay transparency and equity. Our compensation reflects the cost of labor across several U.S. geographic markets, and we pay differently based on those defined markets as set out below. Pay within these ranges varies and depends on job-related knowledge, skills, and experience. The actual offer will be based on the individual candidate