Administrative Assistant for Health Sciences

Company Description

Colby Community College is located in northwest Kansas, approximately 50 miles from the Nebraska and Colorado borders. From a humble beginning of 99 students in 1964, CCC now serves more than 2,400 students annually. 

In addition to a 57-acre main campus, a 60-acre farm is used as a hands-on laboratory and training facility. The college also accommodates hundreds of off-campus students through face-to-face, online, and hybrid courses.

A number of studies conclude CCC is a solid educational investment. Colby has a strong history of student performance and ranks near the top for graduation and retention rates among all Kansas community colleges. 

Job Description

Under the supervision of the Director of Nursing and Director of Dental Hygiene, the Administrative Assistant for Health Sciences is responsible for assisting in the daily operations of the Health Sciences building.

RESPONSIBILITIES

The Administrative Assistant for Health Sciences fosters communication among students, faculty, and both nursing campuses and performs administrative tasks as directed. This position is 40 hours a week from 8:00 a.m. until 5:00 p.m.

Additional responsibilities: 

• CNA/CMA testing coordinator.
• Perform basic clerical work, including typing meeting minutes, maintaining office supplies, dispersing daily mail, and managing calendars for multiple departments.
• Assist with recruiting prospective students and process Dental Hygiene, Nursing, and PTA admissions applications.
• Orders and maintains an inventory of lab supplies and work orders for equipment help.
• Coordinate Fall and Spring Advisory Committee meetings.
• Maintain records for Dental Hygiene, Nursing, and Physical Therapy Assistant students.
• Administer follow-up to all Dental Hygiene and Nursing graduates and employers, including clinical contracts and communication.
• Revise syllabi as directed.
• Facilitate arrangements for departmental purchases and travel.
• Respond to written communication as directed.
• Proctor exams as needed.
• Assist with orientation and other mandatory information sessions.

SALARY

$13.00-$15.00 per hour, depending on credentials and experience.

Flexible benefits program, which includes options for single and family health and dental coverage, life insurance, reimbursement accounts, sick leave, vacation leave, and 21 days of holiday pay. Participation in the state retirement program is required.

SKILLS, KNOWLEDGE, AND ABILITIES

• Strong leadership, verbal, written, organizational, administrative, and interpersonal skills.
• Ability to work effectively with diverse populations of students, staff, faculty, and external constituencies.
• Ability to maintain confidential information
• Computer literacy skills
• Knowledge of Microsoft Office is required

APPLICATION
Open until filled. The review of applications will begin on November 8, 2023. To be considered, submit a letter of application, resume, all postsecondary transcripts and references to: 

Colby Community College
ATTN: Human Resources
1255 S. Range Ave.
Colby, KS 67701

Materials may be emailed to hr(at)colbycc.edu. 
 

Qualifications

• Associate degree required; bachelor's degree preferred.
• Experience in an administrative office environment is preferred.

Additional Information

Colby Community College provides equality of opportunity to its applicants for admission, enrolled students, graduates, and employees.  The College does not discriminate with respect to hiring, continuation of employment, promotion, tenure, other employment practices, application for admission or career services and placement on the basis of race, color, gender, age, disability, national origin or ancestry, sexual orientation or religion.  For inquiries regarding the nondiscrimination policies: Human Resources Office, 1255 South Range Ave., Colby, KS  67701. (785) 460-5406. hr(at)colbycc.edu 

Candidates identifying as a qualified person with a disability under the Americans with Disabilities Act and would like to request accommodations should contact Human Resources.

The successful candidate for this position will be subject to a pre-employment background check.

Visa Sponsorship is not available for this position. The candidate must be authorized to work in the United States.