KCP Budget Associate

Department: Student Support and Mentorship

Summary

Michigan Technological University is seeking a detail-oriented and proactive Budget Associate to support the operations of the KCP MICUP and 4S programs. This position plays a key role in coordinating financial activities, assisting with event planning, and providing administrative and logistical support to program coordinators. The Budget Associate will manage quarterly and final expenditure reporting through the NexSys Grant Management System, process travel arrangements and reimbursements, and assist with purchasing and event coordination.

Responsibilities and Essential Duties

1. Perform quarterly and final expenditure reporting for both KCP MICUP and 4S programs in the NexSys Grant Management System.
2. Assist the MICUP Coordinator with planning the MICUP poster presentation and banquet.
3. Organize travel for the MICUP and 4S coordinator. This includes purchasing airline tickets, booking hotels, rental cars, and travel reimbursement forms, as well as cash advance requests.
4. Assist the 4S Coordinator with organizing program events and activities. This may include purchasing supplies, developing promotional materials, or outreach to scholars.
5. Actively participate in Student Support and Mentorship weekly staff meetings and serve on committees within the Student Affairs division as needed.
6. Attend KCP Professional Development Zoom meetings.
7. Attend events and work flexible hours as needed. Some evenings and weekends will be required.
8. Seek new ways to improve efficiency and commit to learning about continuous improvement strategies and applying them to everyday work. Actively engage in the university's continuous improvement initiatives.
9. Apply safety-related knowledge, skills, and practices to everyday work.
10. Other duties as assigned.

 

Required Education, Certifications, Licensures

High school diploma or an equivalent combination of education and experience from which comparable knowledge and abilities can be acquired.

Required Experience

• Two or more years of experience in the areas of budgeting, accounting, or financial administration.
• Two or more years of experience with word processing, database management, and spreadsheets
• Two or more years working with individuals from a variety of backgrounds.

Desirable Education and/or Experience

• Bachelor’s degree in business, accounting, finance, or related field from an accredited college or university, or an equivalent combination of education and experience from which comparable knowledge and abilities can be acquired.
• Experience with grant-funded program budgets
• Experience working in an educational setting
• Experience working with college students
• One to three years of professional experience in education, student affairs, or comparable experience.

Required Knowledge, Skills, and/or Abilities

• Demonstrated knowledge of Microsoft/Google Office Suite, including spreadsheet and database management.
• Demonstrated ability to communicate effectively and work harmoniously with all groups of students, faculty, and staff.
• Demonstrated commitment to contribute to a safe work environment.
• Demonstrated success in, or potential future contributions to, working with persons from all backgrounds, creating a sense of belonging, and fostering a fair, objective, welcoming place to work for persons with a wide variety of personal characteristics and viewpoints.
• Ability to work collaboratively with all groups of students, faculty, and staff.
• Possession of a valid driver's license and ability to comply with Michigan Tech vehicle-use requirements.

Desirable Knowledge, Skills, and/or Abilities

• Knowledge and understanding of issues significant to college students from a variety of backgrounds.
• Ability to plan and implement educational and informational programs in a diverse cultural environment.
• Experience working with grant management systems (SCRIBE, NexSys, Cayuse, etc.)
• Experience in student-based programming related to first-generation, Pell-eligible, and low-income student populations
• Experience with identifying educational challenges and barriers faced by first-generation, Pell-eligible, low-income, transfer, and non-traditional students

Work Environment and/or Physical Demands

WORK ENVIRONMENT: The work environment characteristics described here are representative of those an employee encoun