Procurement Professional (Procurement Professional III), FAS - Procurement & Contracts

Job Summary:

            Working independently under general direction to procure IT related services, software, hardware and other equipment. Review requisitions for compliance with CSU business requirements and policies. Conduct source selection and utilize CSU system-wide cooperative agreements. Assist campus stakeholders with questions or concerns on their procurement activities.

Responsibilities:

• Apply thorough knowledge of the principles, practices, and procedures of purchasing to analyze purchase requisitions and determine appropriate action.
• Perform source selection by conducting product and supplier research. Utilize CSU system-wide strategic procurements and other cooperative agreements.
• Conduct comprehensive cost/ price analysis
• Negotiate delivery, payment terms, pricing, and discounts with vendors.
• Champion opportunities to promote and utilize all business types such as small, disadvantaged, and disabled veteran owned businesses.
• Secure informal and formal quotes per State of California and CSU guidelines to ensure competitive pricing and compliance.
• Prepare and issue formal solicitations including, but not limited to Invitation for Bid (IFB), Request for Proposals (RFP), Request for Information (RFI), etc.
• Evaluate solicitation responses with a high degree of independence and recommend awards.
• Analyze highly complex requisitions and quotes for compliance with purchasing criteria.
• Award purchase and service orders to responsive and responsible suppliers.
• Process alteration requests for purchase orders and service orders.
• Interpret and implement policies and procedures mandated by CSU, state, and federal agencies.
• Become familiar with campus standards and maintain the standards when reviewing and processing orders.
• Coordinate with vendors to track deliveries and monitor their performance to ensure compliance with contract terms.
• Obtain and validate certificates of insurance from vendors when needed. 
• Promote sustainability in purchasing practices. 
• Possess thorough knowledge of purchasing principles and procurement policies, methods, and procedures, including the administration of formal competitive bid cycles in accordance with California State Statutes and Codes. Provide recommendations, as needed, to meet programmatic goals
• Research market sources and suppliers to locate and ensure most cost effective and competitive pricing for the purchase of supplies, equipment, and services. 
• Responsible for more complex annual and multi-year contracts often requiring higher delegation of authority that may involve significant engagement with vendors.
• Participate in continuous CSU Procurement training, collaborate to creatively develop and improve internal practices and procedures.
• Provide training and assistance to campus personnel on purchasing procedures while serving as the lead for lower-level purchasing and clerical staff.
• Assist campus personnel with questions or issues regarding procedures for creating or modifying a requisition.
• Participate in outreach events such as small or disabled veteran owned business fairs.
• Establish and maintain positive working relationships with campus personnel and suppliers.
• Provide prompt and accurate responses to internal and external customer questions and concerns. 
• Perform analytics on repetitive spend and yearly blanket purchase orders to identify patterns and requirements for bid or for need for an annual contracts.
• Prepare annual Recycled Content report
• Serve on campus-wide committee in order to procure accessible technology.
• Attend regular training and conference calls that are CSU System-wide.
• Ensure that information and communication technology products comply with Section 508 standards.
• Partner with Accessible Technology ITS Division to prepare annual ATI Procurement report.
• Other classification related duties as assigned

Minimum Qualifications:

Equivalent to a bachelor’s degree in a related field and four years of relevant experience. Additional experience which demonstrates acquired and successfully applied knowledge and abilities shown above may be substituted for the required education on a year-for-year basis. An advanced degree in a related field may be substituted for the required experience on a year-for-year basis.

Required Qualifications:

• Advanced knowledge of current principles, statutes, regulations, policies, procedures, practices, and methods of procurement, through a variety of procurement delivery methods and contract administration.
• Thorough knowledge and