Coordinator of Administration and Special Projects - Athletics

Job Summary

Under general direction, the position coordinates and provides office and administrative support for internal operations for the Department of Intercollegiate Athletics.  The position provides the full range of administrative support functions to the Director of Athletics in addition to other members of the Intercollegiate Athletics executive team. This position requires comprehensive and detailed knowledge of the university infrastructure, the ability to independently interpret policies and procedures, the ability to establish multiple priorities, independently complete day-to-day and long-term complex projects, resolve problems and issues as they arise, attain expertise in new software technology, achieve expedited critical timelines, and to evaluate and respond appropriately to sensitive and confidential situations.  This position involves troubleshooting and problem solving both individually and in groups in order to expedite and/or resolve problems as they arise.  Additional assignments are often of a project nature, requiring initiation, execution, coordination, implementation and evaluation. The position requires use of general office equipment and the full range of office support technology and systems.

Department Summary

The Department of Intercollegiate Athletics sponsors 21 sports at the NCAA Division I level, employing approximately 50 coaches, 25 staff and administrators, and serving approximately 500 student-athletes. 

Key Qualifications

• Provide confidential administrative support to the AD, and members of the Athletics executive team.
• Provide support for staff and coach recruitment selection committees, including arranging and coordinating on-campus interviews for candidates, travel arrangements and itineraries. 
• Plan department events and meetings; work with campus service providers and off-campus vendors.

Education and Experience

• High school diploma or its equivalent.  Type 45 wpm.  Five years of general office support or technical experience. (Training at a vocational school or full-time college education may be substituted for two years of the required experience on the basis of one year of college education for 6 months of experience)

Salary and Benefits

Anticipated Hiring Range: $50,962 - $66,534 Per Year

Classification Range: $48,696 - $79,836 Per Year

Factors in determining the appropriate compensation for a role include experience, skills, knowledge, abilities, education, licensure and certifications, and other business and organizational needs. The Anticipated Hiring Range referenced in the job posting is the budgeted salary or hourly range that the University reasonably expects to pay for this position. The Classification Range may be broader than what the University anticipates paying for this position, based on internal equity, budget, and collective bargaining agreements (when applicable).

Cal Poly offers a best-in-class benefits program, including health, dental and vision insurance, retirement participation in the Public Employees' Retirement System, and educational benefits for eligible employees. See our benefits website for additional information. 

Cal Poly

Cal Poly is a nationally-ranked public university located in San Luis Obispo, California, and known for its Learn by Doing philosophy. Each year more than 20,000 top-tier students come to San Luis Obispo to put knowledge into action, taking their learning outside the classroom as they prepare for careers in engineering, agriculture, science, business, humanities and the built environment. Cal Poly’s hands-on philosophy, small class sizes and close student-faculty mentorships result in graduates ready from day one to impact their communities, California and the world. For more information, visit calpoly.edu.

Equal Opportunity and Excellence in Education and Employment

This position is open and available to all regardless of race, sex, color, ethnicity or national origin. Consistent with California law and federal civil rights laws, Cal Poly provides equal opportunity in education and employment without unlawful discrimination or preferential treatment based on race, sex, color, ethnicity, or national origin. Our commitment to equal opportunity means ensuring tha