Administrative Analyst (AA/S EI)

This position’s responsibilities are carried out under general direction. The incumbent is responsible for providing support within the University Police Department including but not limited to services in relation to Parking Management Bureau (PMB), Live Scan/Department of Justice. Incumbents in positions at this level perform the full range of work related to program and policy research, analysis, development, evaluation, and/or operational and fiscal analysis related to an administrative specialty. Work requires applying a theoretical knowledge base to develop recommendations and conclusions.

• Lead coordination with the Chief of Police, department managers, and Business & Finance to manage fiscal resources and ensure compliance with financial policies (e.g., Executive Order 1000 for parking).
• Develop, monitor, and ensure compliance for the Live Scan program, including DOJ compliance, record retention, and coordination with external agencies.
• Coordinate community outreach activities, including student orientation, move-in day, and other UPD events.
• Manage the UPD Student Academy application process and coordinate student staff involvement.
• Oversee updates and content for the department website.
• Analyze, maintain, and monitor financial operations for UPD, including budget management, projections, and recommendations to the Chief of Police.
• Oversee cash handling, including deposit and reconciliation in line with campus policies.
• Manage Pro Card and travel card transactions, ensuring compliance with university financial policies.
• Coordinate monthly chargebacks and ensure appropriate allocation of funds for UPD purchases and expenses.
• Oversee all department contracts, ensuring compliance with campus policies and working with Procurement and IT.
• Ensure policies and procedures regarding cash management and financial transactions are followed.
• Analyze and evaluate department programs, make recommendations to improve efficiency and compliance (e.g., Live Scan, parking funds, budget processes).
• Analyze department fiscal resources and make recommendations for improvements based on financial data and projections (e.g., Live Scan, parking funds, budget processes).
• Serve as the internal resource for policy matters related to fiscal operations, financial planning, and compliance.
• Develop, track, and analyze financial reports related to Live Scan, DOJ compliance, and other fiscal operations.
• May be required to obtain additional training and/or certification as part of professional development, based on department and/or campus needs, to stay current with industry standards.
• At the direction of appropriate administrator, may provide support to other areas as needed.
• The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to this classification.
• Other duties as assigned.

• Two (2) years of related office work experience.
• One (1) year of work experience in Police Department or related area.
• Prior experience with coordinating processes and procedures.
• Prior experience in a CSU or in another higher education setting.
• Experience with budget management and fiscal reporting, including account reconciliation, financial projections, and compliance.
• Experience with law enforcement or public safety operations, including familiarity with processes such as Live Scan, DOJ compliance, and parking enforcement programs.

• General knowledge and skills in the applicable administrative and/or program field with a foundational knowledge of public administration principles, practices, and methods.
• Knowledge of and ability to apply fundamental concepts.
• Demonstrated ability to establish and maintain effective working relationships within and outside the work group and serve as a liaison for the organizational unit.
• Thorough knowledge of policies, procedures, and outside regulations pertaining to the applicable program and/or admi