Pay Range:

$39,852.00 - $55,800.00

Position Summary:

State of Colorado

Administrative Assistant II

SALARY

$3,321.00 - $4,650.00 Monthly

LOCATION

Alamosa, CO

JOB TYPE

Full Time

JOB NUMBER

GYA P-10154 9.2025

DEPARTMENT

Adams State University

OPENING DATE

09/24/2025

CLOSING DATE

10/5/2025 11:59 PM Mountain

FLSA

Determined by Position

TYPE OF ANNOUNCEMENT

This position is open only to Colorado state residents.

PRIMARY PHYSICAL WORK ADDRESS

208 Edgemont Blvd Alamosa, CO 81101

FLSA STATUS

Non-Exempt; position is eligible for overtime compensation.

DEPARTMENT CONTACT INFORMATION

Alicia Harmon aliciaharmon@adams.edu

SALARY NOTE

Although the full salary range for this position is provided, appointments are typically made at or near the range minimum.

HOW TO APPLY

Online applications through the Colorado Jobs portal will not be accepted. Please follow instructions on the job announcement for submitting an application.

Department Information

The Extended Studies department is a self-funded continuing and distance education unit existing as an auxiliary to the University.  The purpose of the department is to provide undergraduate and graduate credit, contract courses, continuing education courses and to collaborate with academic departments to meet student needs. The Extended Studies unit partners with school districts as well as non profit and for profit orgs and handles over 16,000 enrollments each year. 

Description of Job

This position provides crucial support to the Department of Extended Studies by serving as a primary point of contact and handling key administrative and financial duties.
Specific Duties Include:

• Provide excellent customer service to all constituents - Answer telephone calls and emails promptly and efficiently.  Disseminate accurate information to professional development students regarding registration, student accounts, grades, transcripts etc. Communicate with professional development instructors regarding courses, grades, rosters, etc.  Communicate and collaborate effectively with co-workers.
• Cashiering -Ensure accurate and timely data entry into the system for registration and payment. Ensure that accounts balance each day and reports are recorded appropriately. This duty requires strong attention to detail.  Ensure that all components of each cashiering session are completed daily and collaborate with Student Business Services to record sessions.
• Administrative support for Extended Studies - This position must determine whether students who register for courses are new or existing students, monitoring when instructors post grades and then entering those grades into the system of record.  Support supervisor in maintaining accounts receivable, billing and collections as needed.

 

Minimum Qualifications, Substitutions, Conditions of Employment & Appeal Rights

Residency Requirement: (New)

This posting is only open to residents of the State of Colorado at the time of submitting your application. 

Class Code & Classification Description: (New)

 

G3A3XXADMINISTRATIVE ASSISTANT II

MINIMUM QUALIFICATIONS:

Experience Only:
Two (2) years of relevant experience in an occupation related to the work assigned to this position

OR

Education and Experience:
A combination of related education and/or relevant experience in an occupation related to the work assigned equal to two (2) years

PREFERRED QUALIFICATIONS:

•  Experience with ERP systems.
• Experience with MS Office Suite.

Required Skills and Competencies:

• Strong customer service skills
• Strong attention to detail
• Strong organizational skills
• Excellent verbal and written communication skills
• Ability to work independently
• Ability to multi-task and meet deadlines
• Strong interpersonal skills
• Highly efficient with MS Office suite, Google Suite, and other database applications  

A successful candidate will demonstrate responsible professional conduct at all times; will be punctual and observe scheduled work hours.

Note: Although this position is non-exempt for FLSA, it is a condition of employment at Adams State University to agree to receive compensation time in lieu of overtime pay.

Years of experience