HR Administrative Assistant

Boone Memorial Health is seeking a detail-oriented HR Administrative Assistant to provide essential support to our Human Resources department. This role is responsible for handling administrative tasks related to payroll support, timecard management, document filing, scheduling, and employee health record maintenance. The ideal candidate is highly organized, professional, and capable of maintaining confidentiality in a fast-paced environment.

Key Responsibilities:

HR Administrative Support

• Assist with payroll processing by verifying and inputting timecard data, ensuring accuracy, and resolving discrepancies.
• Manage timecard corrections, employee attendance records, and related documentation.
• Maintain and organize employee personnel files in compliance with federal and state laws.
• Scan, file, and manage confidential HR documents, including employment records, benefits paperwork, and compliance documentation.
• Process and update employee status changes in HR systems.
• Assist in coordinating employee training compliance and certification tracking.
• Respond to basic HR-related inquiries and escalate complex issues to the appropriate HR personnel.
• Provide administrative support for HR projects, policies, and compliance audits.

Employee Health Administrative Support

• Scan, file, and maintain employee health records in accordance with privacy regulations.
• Assist in scheduling employee health screenings, physicals, and follow-ups.
• Track and organize vaccination records and compliance documentation.
• Maintain confidentiality of medical files in compliance with HIPAA regulations.
• Provide general administrative support to the Employee Health department, including data entry, reporting, and correspondence.

Qualifications:

• Education: Associate’s degree in Business Administration, Human Resources, or a related field preferred.
• Experience: Minimum of 2 years of administrative support experience; HR, payroll, or healthcare administration experience is a plus.
• Skills & Competencies:
  • Strong organizational and time management skills.
  • Excellent verbal and written communication abilities.
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and HRIS/timekeeping systems.
  • Understanding of federal and state employment laws related to recordkeeping and payroll compliance.
  • Ability to manage multiple priorities and meet deadlines in a fast-paced environment.
  • High level of professionalism, confidentiality, and attention to detail.
  • Strong problem-solving skills and ability to work both independently and collaboratively.

Benefits:

Boone Memorial Health offers a comprehensive benefits package designed to support the well-being of our employees, including:

• Competitive pay
• Medical, dental, and vision insurance
• Retirement plan
• Paid time off (PTO)
• Paid volunteer hours to give back to the community
• Employee wellness programs
• Professional development and training opportunities

Other Duties

This job description is not intended to be an exhaustive list of all duties, responsibilities, or qualifications. Duties may change as business needs evolve.

Equal Employment Opportunity Statement

Boone Memorial Health, Inc. is an equal opportunity employer. We prohibit discrimination, harassment, or bias based on race, color, religion, age, sex (including pregnancy), national origin, disability, genetic information, military status, sexual orientation, gender identity, parental status, political affiliation, or any other characteristic protected by law.