Administrative Assistant - Office of Admissions & Records/Law

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Closing Date:

Type of Position:

Professional Staff - Institutional Affairs

Workstudy Position:

No

Job Type:

Regular

Work Shift:

Sponsorship Available:

No

Institution Name:

University of Arkansas at Little Rock

The University of Arkansas at Little Rock is a metropolitan research university that provides an accessible, quality education through flexible learning and unparalleled internship opportunities. At UA Little Rock, we prepare our more than 8,900 students to be innovators and responsible leaders in their fields. Committed to its metropolitan research university mission, UA Little Rock is a driving force in Little Rock's thriving cultural community and a major component of the city and state's growing profile as a regional leader in research, technology transfer, economic development, and job creation.

Below you will find the details for the position including any supplementary documentation and questions you should review before applying for the opening.  To apply for the position, please click the Apply link/button.

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Department:

Admissions and Records

Department's Website:

Summary of Job Duties:

Customer service-oriented professional to serve as an Administrative Assistant. In this role, you will provide general support for the Admissions and Records Office. This position is governed by state and federal laws, and agency/institution policy.

Qualifications:

Required Education and or Experience:

• Administrative professional who is collaborative, with excellent communication skills, and someone who can prioritize multiple tasks/projects successfully;

• Hold an Associate’s Degree or Bachelor's Degree;

• Other job-related education or experience may be substituted for all or parts of these basic requirements.

​Preferred Education and or Experience:

• Bachelor's degree;

• Experience with UA Little Rock procurement, Workday, and LSAC Unite.

Job Duties:

• Perform a wide variety of administrative duties for the Admissions Office and the Registrar’s Office, including event coordination, making travel arrangements with CTS (travel) card, ordering supplies via requisition and/or P-Card, scheduling meetings and maintaining calendars, and processing invoices and reimbursements;

• Assist with various admissions processes, such as organizing admissions files, communicating with applicants to ensure files are complete, and preparing them for distribution to and review by Admissions staff and the committee review;

• Serve as the first point of contact, by telephone, email, and in-person for the Admissions Office and the Registrar’s Office, interfacing with multiple constituencies including applicants, alumni, faculty, pre-law advisers, administration, and current students;

• Coordinate Law School tours and classroom visits for prospective students and visitors.

Knowledge, Skills, and Abilities:

• Utilize Microsoft Office Suite, Zoom, Google Meet, and other virtual meeting applications, able to perform database management, presentation, and electronic communications functions;

• Work successfully under pressure in a rapidly evolving, team-oriented setting, handling multiple tasks with differing timelines, and an ability to prioritize work on projects developing simultaneously;

• Leverage written and