Administrative Assistant

Description

POSITION TITLE: Administrative Assistant

RESPONSIBLE TO: Executive Assistant  

FLSA STATUS: Non-Exempt

Purpose of the Position: Performs office support activities for management and administrative staff. Duties may include fielding telephone calls, receiving and directing visitors, word processing, creating spreadsheets and presentations, filing and other typical administrative duties.

Requirements

QUALIFICATIONS:

1. Must be able to type 55+ wpm accurately.
2. Minimum 2 years’ office/Administrative Assistant experience required; 4 years preferred.
3. Associate degree preferred.
4. Must be accurate, orderly and detail oriented.
5. Ability to multi-task and support multiple people.
6. Strong sense of discretion and ability to hold information in confidence.
7. Sensitive to needs of VFHC clientele.
8. Excellent verbal and written communication skills.
9. Valid Driver’s License and clean driving record.

RESPONSIBILITIES:

1. Provide general administrative and clerical support to individuals on leadership and management teams, including typing, taking minutes, scanning, copying, faxing, ordering, event planning, etc. 
2. Maintain electronic and hard copy filing system.
3. Open, sort, and distribute incoming/outgoing correspondence.
4. Assist in resolving miscellaneous administrative issues as they arise.
5. Assist in setting up meetings and appointments as assigned.
6. Manage conference room scheduling.
7. Occasionally run errands to post office, supply stores, bank, restaurants, etc.
8. Answer phones coming into Administrative offices and answer or direct customer inquiries as appropriate.
9. Prepare and modify documents including correspondence, reports, memos, emails, etc.
10. Assist with meeting quality measures by completing tasks related to VFHC initiatives.
11. Perform other duties as assigned.

PHYSICAL REQUIREMENTS:

1. Must be able to lift 25 lbs.
2. Continuous sitting, standing, walking.
3. Correctable vision and hearing.
4. The ability to communicate information and ideas so others will understand. Must be able to exchange accurate information in these situations.
5. The ideal candidate must be able to complete all physical requirements of the job with or without a reasonable accommodation.