Director of Facilities Operations (On-site)

OFFICIAL JOB TITLE: Director of Facilities Operations    

DIVISION: Administration & Facilities                                                                                                                                 

BARGAINING UNIT STATUS: ESU Cat. 18                                          

DEPARTMENT: Facilities

FLSA STATUS: Exempt   

EEO STATUS: 1.4           

JOB CODE: 043

REPORTS TO: Reports to the Associate Vice Chancellor for Facilities Management

SUPERVISES: Exercises direct supervision over the Energy and Sustainability Engineer and Assistant Director of Campus Sustainability, provides indirect supervision to Facilities Operations staff and functional supervision of grounds and custodial, trades, and powerplant staff within the Department of Facilities Management

SUMMARY PURPOSE OF POSITION: This is a senior level position responsible for the policies and procedures for campus-wide Facilities Operations.  The Director assists in policy discussions with respect to reducing the University’s carbon footprint, operational sustainability goals and proposals related to energy conservation projects as well as monitors energy use and works with the University’s energy consultant to ensure best energy model and costs. The Director continually monitors all Facilities operational activities to assure the mission requirements are effectively fulfilled and prepares and maintains operational plans while measuring and reporting performance against those plans including work order performance.  The Director is responsible for managing and developing multiple project/operations budgets and assists with overall Facilities Management budget process, personnel, staffing, equipment, consumable supply requirements and vendor relations necessary to provide efficient delivery of services to all campuses. The incumbent collaborates with stakeholders and groups to coordinate and support the University’s academic and research activity, manages special events and participates in responding to campus emergencies, including weather events, snow removal, floods, fires and building access.

EXAMPLES OF PRIMARY DUTIES AND RESPONSIBILITIES:

• Serves as the liaison and the first point of contact for outside vendors (i.e., CES) and the campus community for sustainability initiatives
• Serves as the major grant writer for sustainability and conservation opportunities
• Oversees the University Decarbonation Master Plan
• Manages energy/utility budget and forecasts potential variances
• Manages and delivers a variety of small projects across all campuses, on time and within budget
• Develops bid specifications, bidding, contracting, and oversees construction or maintenance contracts with outside vendors
• Develops building systems/programs in response to educational requirements of various University committees
• Responds to and coordinates operations response to emergency situations during regular shifts, nights, weekend, and holidays, serves "on-call" on a rotating basis to manage facilities related emergencies and approves call backs, as needed
• Prepares reports relating to the physical development of the University to the President and Board of Trustees through and at the request of the Associate Vice Chancellor for Administrative Services
• Consults with division leaders regarding construction, maintenance, or repair projects
• Assists in the preparation and presentation of the fiscal budgets for the operation of the physical plant
• Ensures building projects are completed in accordance with projected plans and schedules
• Participates in yearly and long-range capital outlay requests for the University
• Acts as a liaison with State Energy Office, State Bureau of Motor Vehicle, Division of Environmental Quality Engineering and other applicable federal, state and local agencies, architects and engineers
• Develops training programs for new employees, periodically reviews existing staffing levels for maximum productivity, assigns project work to the Facilities Management staff and reviews the results to improve processes and protocols within responsibilities
• Provides staffing analyses for any new or renovated facilities, including recommendations for equipment
• Coordinates the planning, design, and supervision of repair and renovation projects and arranges funding source
• Maintains Standard Operating Procedures (SOPs) for physical plant activities
• Exercises responsibility for the performance and monitoring of work orders to ensure that assigned tasks are completed in a satisfactory and timely ba