Senior Executive Assistant to the CEO

We believe that difference sparks brilliance, so we welcome people and ideas from everywhere to join us in stretching what’s possible.

 

At Tapestry, being true to yourself is core to who we are. When each of us brings our individuality to our collective ambition, our creativity is unleashed. This global house of brands – Coach, Kate Spade New York, Stuart Weitzman – was built by unconventional entrepreneurs and unexpected solutions, so when we say we believe in dreams, we mean we believe in making them happen. We’re always on a journey to becoming our best, but you can count on this: Here, your voice is valued, your ambitions are supported, and your work is recognized.

A member of the Tapestry family, we are part of a global house of brands that has unwavering optimism and is committed to being innovative and wholly inclusive. Visit Our People page to learn more about Tapestry's commitment to equity, inclusion, and diversity. 

 

Primary Purpose: 

The Senior Executive Assistant is a key partner to the Chief Executive Officer (CEO), executing day-to-day activities and projects independently and efficiently to ensure the CEO achieves both her and the company’s objectives. The ideal candidate will have a proven track record of success in a fast-paced corporate environment, with relevant experience specifically supporting a CEO or other C-Suite executive. The Senior Executive Assistant will be a member of the CEO’s Office, and this position will report to the Chief of Staff. 

 

The successful individual will leverage their experience and capabilities in these areas:

 

Calendar Management:

• Independently prioritize (or deprioritize) meetings to align with CEO’s goals and objectives

• Effectively schedule meetings accounting for the CEO’s requirements for personal time and knowledge of global time zones
• Confirm all meetings in advance, ensure meeting purpose is specified, and pre-read materials are submitted
• Communicate daily activities, changes and issues in a timely fashion 
• Keep all parties informed of ad hoc adjustments to meeting times as required
• Maintain productive relationships with internal administrative, facilities and IT staff to facilitate effective meeting planning and scheduling
• Organize agendas, meeting rooms, supplies, written materials, AV needs, and/or meals as required
• Manage occasional personal appointments with discretion and confidentiality

Travel and Entertainment Management:

• Make domestic and international travel arrangements in line with company travel, entertainment and safety policies
• Ensure plans align with the CEO’s strategic goals and business needs and are designed to maximize her productivity
• Prepare detailed travel itineraries including dress requirements, meals and sufficient time for wellbeing
• Ensure administrative team at all trip locations understands CEO’s scheduling and travel requirements
• Proactively anticipate unplanned issues and be prepared to quickly implement solutions
• Efficiently provide the CEO’s Office second Executive Assistant with all documentation needed to prepare expense reports in accordance with company policies
• Develop and maintain a database of contact and follow up information from external meetings
• Maintain and update CEO’s location tracker in Excel; recommend business and personal travel agenda to ensure days in and out of New York City are accurately tracked
• Maintain accurate records and income tax supporting documentation of business and personal executive travel

Communication Management:

• Manage a high volume of emails, calls, and messages, screening communications to prioritize urgent matters
• Regularly review CEO’s inbox and partner with technology team to implement methods to reduce the volume of un-needed inbound emails
• Draft responses to emails and other written corres