Administrative Staff Assistant

Site: The General Hospital Corporation

 

Mass General Brigham relies on a wide range of professionals, including doctors, nurses, business people, tech experts, researchers, and systems analysts to advance our mission. As a not-for-profit, we support patient care, research, teaching, and community service, striving to provide exceptional care. We believe that high-performing teams drive groundbreaking medical discoveries and invite all applicants to join us and experience what it means to be part of Mass General Brigham.

 

This position is located at the Ragon Institute in Cambridge, MA, and is a part of Massachusetts General Hospital, MIT, and Harvard Medical School. We are a results-oriented group of highly motivated scientists from the fields of immunology, virology, genetics, and technology development who perform translational research to treat and prevent HIV and adverse women’s health outcomes. At every level, we value intelligence, teamwork, dedication, and creativity, and we're always looking for individuals with these skills who thrive in teams and dynamic environments. We are passionate about understanding the relationship between immune responses and human diseases within the context of global health.

Reporting to Dr. Douglas Kwon and Dr. Shiv Pillai, the Staff Assistant provides administrative support and serves as a point of contact for PIs in a professional, courteous, and helpful manner. The role also includes serving as a project assistant for the planning of educational workshops in sub-Saharan Africa.

We’re looking for someone eager to grow in this role, eventually taking on additional responsibility and visibility within the Kwon and Pillai Labs.

 

Job Summary

Performs basic to general secretarial or clerical duties related to the department functions. Receive telephone calls and personal callers, handling inquiries independently or directing to another party. Receives incoming mail and email; answers routine correspondence. Maintains daily calendar and make appointments. Types letters, runs reports, maintains or assists in maintaining files and records. Other related items as required. This is an entry-level support role.


Essential Functions
Perform administrative duties for an individual, group, or department.

Prepare reports, meeting minutes and correspondence.

Create and edit documents, spreadsheets and presentations.

Manage schedules, arrange appointments and itineraries.

Coordinate meetings, travel, conference calls, and complete expense reports.

Answer and transfer phone calls.

Remain knowledgeable of business unit policies.

May make contacts of a sensitive, complex, and confidential nature.

May work for one or several department professionals, division heads, officers, or managers.

Entry-level support role; performs routine tasks as directed and under close supervision.


Required for All Jobs
Performs other duties as assigned

Complies with all policies and standards

Does this position require Patient Care (indirect/direct)? No

 

Qualifications

Education

High School Diploma or Equivalent required

Can this role accept experience in lieu of a degree? No


Experience

administrative Assistant or Secretarial Experience 0-1 year preferred

Knowledge, Skills & Abilities

Basic understanding of office procedures including filing, copying, scanning, printing and faxing.

Basic Proficiency in MS Office.

Ability to use phone system.

Managing one's own time and the time of others.

Strong verbal & written communication skills.

Strong customer service skills.

Strong interpersonal, written and oral skills.

Ability to use standard office equipment.

 

Additional Job Details (if applicable)

 

Remote Type

Onsite

 

Work Location

600 Main Street

 

Scheduled Weekly Hours

40

 

Employee Type

Regular

 

Work Shift

Day (United States of America)

 

Pay Range

$17.36 - $23.80/Hourly

 

Grade

2

 

At Mass General Brigham, we believe in recognizing and rewarding the unique value each team member brings to our organization. Our approach to determining base pay is comprehensive, and any offer extended will take into account your skills, relevant experience if applicable, education, certifications and other essential factors. The base p