Clerical Assistant 3
Commonwealth of PennsylvaniaAbout the role
Posting number: CS-2026-56199-00103
Department: Department of Human Services
Division: HS Ebensburg Ctr
Job classification: Clerical Assistant 3
Posting type: SCSC E&T Vacancy
Categories: Office and Administrative Support
Summary
Join the Department of Human Services (DHS) at the Ebensburg Center as a Clerical Assistant 3 and make a meaningful impact each day. In this role, you help coordinate staffing, maintain essential documents, and support a large residential facility that operates around the clock. Your attention to detail and ability to manage complex information will strengthen daily operations for staff and supervisors. Become part of a team that depends on strong organization and clear communication.
Watch this video to see how you can make a difference at the Ebensburg Center!
Examples of duties
This position supports the Centralized Scheduling Office by managing staffing details, maintaining accurate records, and assisting with daily coordination needs across all residential units. As a Clerical Assistant 3, you will perform the following duties:
- Staff Scheduling: Coordinate state and contracted staff schedules across all shifts in a residential facility operating every day of the year
- Record Management: Maintain accurate logs, reports, overtime records, and time and attendance documentation
- Communication Support: Share schedule updates with units and respond to staffing issues as they arise
- Leave Processing: Conduct vacation selection periods, complete documentation, and manage seniority based scheduling details
- Overtime Coordination: Apply overtime rules, track restrictions, and follow required procedures for voluntary and mandatory overtime
- Clerical Oversight: Assist with assigning work, reviewing tasks for accuracy, and training staff on office processes
Interested in learning more? Additional details regarding this position can be found in the position description.
Work Schedule and Additional Information:
- Full-time employment
- Work hours are 10:30 PM to 6:30 AM, Wednesday - Sunday, with a 30-minute lunch.
- Telework: You will not have the option to telework in this position.
- Salary: In some cases, the starting salary may be non-negotiable.
- You will receive further communication regarding this position via email. Check your email, including spam/junk folders, for these notices.
Qualifications
QUALIFICATIONS
Minimum Experience and Training Requirements:
- One year as a Clerical Assistant 2 (Commonwealth job title or equivalent Federal Government job title, as determined by the Office of Administration); or
- One year of moderately complex clerical experience; or
- An equivalent combination of experience and training.
Other Requirements:
- You must meet the PA residency requirement. For more information on ways to meet PA residency requirements, follow the link and click on Residency Guidelines.
- You must be able to perform essential job functions.
Legal Requirements:
- A conditional offer of employment will require a medical examination.
- This position falls under the provisions of the Older Adult Protective Services Act.
- Under the Act, a conditional offer of employment will require submission and approval of satisfactory criminal history reports, including but not limited to, PA State Police and FBI clearance.
In a
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