Jackson College of Graduate Studies - Graduate Admissions Specialist I

Position Classification:

Regular, full-time, hourly, non-exempt and benefit-eligible staff position. For more benefit information visit Why Work at UCO?

The hourly rate is $17.00 which translates to $35,360.00 per year.

General Work Schedule:

Position typically works Monday-Friday from 8am-5pm in-office at UCO’s main campus in Edmond, Oklahoma.

Position Overview

The Graduate Admissions Specialist reviews and processes applications for admission to the graduate college and interacts with current and prospective graduate students. Additionally, the admission specialist advises current and prospective students concerning an appropriate academic schedule, choice of major, number of hours that may be taken, probation, and/or suspension. The Specialist performs work under minimal supervision and manages complex issues and problems. The Specialist is typically of non-exempt status and does not supervise other staff (may supervise student workers) and reports to the Dean or Associate Dean.

Department Specific Essential Job Functions

The Jackson College of Graduate Studies (JCGS/Graduate College) is dedicated to providing leadership and support in the development of high-quality graduate programs to serve the needs of students, faculty, and the university community as they compete in a global society. The JCGS serves a unique function at UCO in its support for and coordination of graduate studies as well as creative and scholarly activities. The JCGS collaborates with our five UCO academic colleges and the Forensic Science Institute in offering one doctoral degree, six master's degrees and an education specialist degree covering 40 graduate degree programs and over 70 different major areas of study with more than 1,600 graduate students. In 2024, UCO will celebrate its 70th year of offering graduate studies.

This position:

• Provides guidance and counseling to students in matters related to academic goals, choice of curriculum, course load, and graduate admissions for domestic and international prospective graduate students.
• Completes admission and enrollment progress checks for individual students.
• Assists with graduate student orientation and graduate student check-in.
• Advises prospective graduate students associated with an assigned territory.
• Initiates, develops, and maintains communication with prospective graduate students in relationship-building efforts.
• Tracks, measures, updates, and analyzes the admissions funnel progression and performance from assigned territory.
• Processes graduate admissions applications, interacts with prospective graduate students, and documents interactions through the Slate and Banner.
• Implements graduate admissions standards, graduate policies, and graduate program requirements.
• Develops relationships and consults with graduate program advisors concerning admissions standards and processes.
• Supports promotional activities to stimulate graduate enrollment.
• Supports and assists with graduate recruitment and outreach.
• Promotes graduate programs and the Graduate College through assisting in the development of graduate communication plans, correspondence, materials, handouts, publications, and other activities.
• Completes graduate student admissions processes for graduate students.
• Collaborates with on- and off-campus units in an effort to ensure up-to-date information is provided to prospective graduate students.
• Contributes to a supportive, team working environment with fellow graduate admissions specialists and other team members.
• Collaborates with fellow team members in other academic units.
• May serve as a primary point of contact for special prospective graduate student partnerships.
• Provides high-level analytical support by conducting research, preparing statistical reports, and handling information requests. associated with their assign