Executive Assistant - Sustainability

<p><b>Team Description</b></p> <p>Sustainability purpose is to positively influence&nbsp;our business environment​ and&nbsp;create advocates&nbsp;through contribution to society, people,&nbsp;planet by&nbsp;enhancing our reputation&nbsp;with all our key&nbsp;stakeholders and being a&nbsp;role model in sustainable&nbsp;business,​ with transparent and open communication​.</p> <p>Our vision for 2030 is to be recognized by the society as a role model for sustainability, substantiated in concrete commitments that show Toyota's leadership in Environment (CN 2040, Circular Business), Social Impact and Governance (Human Rights and Transparency) ​and to have an influential internal &amp; externally earned advocate community that promotes our contribution to economy, society and environment and makes us the most respected Corporate Organization and the #1 respected brand in Chosen Area of Activity​.</p> <p><b>Your responsibilities</b></p> <ul> <li><p>Personal assistant (including agenda, expense &amp; travel management) for Sustainability VP.</p></li> <li><p>Budget controller for VP budget</p></li> <li><p>Office Management, meeting room management, administration of group calendars, etc</p></li> <li><p>Processing PR/PO in Oracle</p></li> <li><p>Organisation of Sustainability off-site meetings (hotel, catering, venue, registration process)</p></li> <li><p>Support on PowerPoint presentations, mailings, etc</p></li> <li><p>Organisation of yearly Christmas Party / Teambuilding activity</p></li> <li><p>Follow up on HR processes such as holiday requests, performance reviews, etc.</p></li> <li><p>Administrative responsibilities (contract preparation, invoices, communication with Japan for administrative purposes, etc.).</p></li> <li><p>Ad-hoc requests from Heads of in the function.</p></li> </ul> <p><b>Your profile</b></p> <ul> <li><p>Fluent in English (Toyota Motor Europe Language).</p></li> <li><p>Experienced Personal Assistant</p></li> <li><p>Able to work &amp; perform under pressure</p></li> <li><p>Flexible in handling last minute requests and change</p></li> <li><p>Multitasker</p></li> <li><p>Team player</p></li> <li><p>Discrete, able to handle confidential material and information</p></li> <li><p>Reliable and loyal</p></li> <li><p>Pro active</p></li> </ul>