Business Administrator

THE SALVATION ARMY

North and Central Illinois Division

JOB DESCRIPTION

 

JOB TITLE:                          Business Administrator

\LOCATION/DEPT:            Freeport Corps, Freeport IL

REPORTS TO:                     Corps Officer(s)

PEOPLE MANAGER:         Yes - Community Volunteers, POH Case Manager, Food Pantry Specialist & Food Pantry Coordinator

FLSA CATEGORY:             Exempt, Full Time

PAY GRADE:                       406

PAY RATE:                           $48,138 - $57,766 Annual

 

WHO WE ARE

At The Salvation Army, we are dedicated to “Doing the Most Good”. We are made up of thousands of officers, soldiers, staff, volunteers, donors, and partners working together to holistically meet the physical, emotional, and spiritual needs of our most vulnerable neighbors. We do this through programs designed to combat homelessness and hunger, provide safe spaces for youth after school and on the weekends, achieve and maintain sobriety, and give hope to the hopeless. The Salvation Army North and Central Illinois Division provides these services to people in need.

 

JOB SUMMARY

The Business Administrator is a senior leadership support role responsible for the day-to-day business and operational functions of the Freeport Corps. Working closely with the Corps Officers, this role provides leadership in finance, human resources, grants administration, facilities/risk management, and administrative systems. The Business Administrator ensures that all Corps programs operate efficiently, remain mission-focused, and comply with Salvation Army policies and all applicable laws and regulations.

The position collaborates regularly with others to maintain strong internal controls, accountability, and timely reporting.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Provides oversight and coordination of all business functions including Administration, Human Resources, Accounting and Social Services incorporating food logistics.
• Ensure compliance with policies, divisional directives, and federal/state/local regulations.
• Maintain required documentation, records, policies and operational reports.
• Manage the financial controls to include daily receipts, AP/AR, monthly analysis, annual budget and reporting needs of the local unit.
• Consult with Corps Officer(s) regarding program needs and related budget requirements. Prepare, administer, and analyze department and program budgets with relevant individuals.
• Assume responsibility and leadership for the on-going development of staff and volunteers as it relates to their specific job function.
• In coordination with Human Resources, support all hiring processes, timecard compliance, onboarding, training, coordination and personnel documentation. Maintain personnel files and ensure timely submission of documents.
• Provide consistent training, compliance, performance documentation and corrective action procedures as required. Support your local Officer(s) with the same needs.
• Coordinate major purchases and facilities projects, including bids, approvals and payments.
• Ensure compliance with safety mandates, OSHA, licensing and health standards, participate in routine inspections.
• Report insurance claims promptly and maintain supportive documentation.
• Prepare board materials including Agendas, Minutes, rosters and written reports.
• Support community relation efforts in coordination with Corps Officer(s).
• Assist in the planning and preparation of special events and seasonal operations.
• Support annual Christmas operations, including kettle needs, income tracking and seasonal drives.

 

Administrative Expectations

• Successfully satisfy the training requirements associated to the position and as required by The Salvation Army.

 

This job description is not designed to cover or contain a comprehensive list of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with