Job Description Summary

Organization's Summary Statement:
The Office of the Comptroller at the University of Maryland Eastern Shore invites applications for a full-time, nonexempt, position with benefits.

UMES offers exciting opportunities for professional growth. Generous benefits include health benefits (medical, prescription, dental, flexible spending accounts), Retirement (State or Optional Retirement Plan with Fidelity or TIAA), Supplemental Retirement Accounts (TIAA, Fidelity, or MSRP-Nationwide) with $600 annual state match, Life Insurance (state sponsored MetLife, USM sponsored MetLife Plan, life insurance and long-term disability insurance), Tuition Remission, Employee Assistance Program, paid holidays, paid leave ( non-exempt positions start at 11 days annual per year, sick leave 15 days per year, personal leave 3 days per year). Overtime, shift-differential and on-call pay).

Responsibilities:
Invoice Management:
•Responsible for the daily receipt of invoices from campus departments and
external vendors.
•Distribute invoices to campus departments for PO/PUR identification and
oversee their timely return to Accounts Payable.
•Input PO/PUR invoices into the University’s financial processing system
(currently Workday).
•Oversee campus entry or direct self-entry of Supplier Invoice Requests for non-
PO/PUR invoices.
Payment Processing:
•Process Accounts Payable invoices, prepare batches, and submit them to the
State of Maryland via the EBooks upload system.
Issue Resolution & Research:
•Conduct research related to vendors, campus departments, Procurement, and
the State of Maryland to resolve payment inquiries, outstanding invoices, and
processing discrepancies.
•Use systems including Workday, FMIS, and communication with UMCP (owners
of Workday and batch reports) to resolve issues.
•Assist Accounts Payable Clerk III with gathering necessary information for
vendor address/contact changes and stop/reissue payment documentation.
Policy Compliance & Training:
•Maintain a thorough understanding of UMES, USM, and State of Maryland
procurement and accounts payable policies and procedures.
•Apply these processes appropriately within the current financial systems.
•Assist with training and educating UMES campus departments on these
policies, procedures, and workflows.
General Support:
•Perform other general accounting and clerical duties within the Comptroller’s
Office as assigned.

Knowledge/Skills/Abilities:
•Working knowledge of bookkeeping principles, mathematical methods and
techniques.
•Skill in performing basic mathematical computations and in the use of
calculators.
•Ability to communicate effectively.
•Ability to operate keyboards, personal computers and financial software,
manual and automated office equipment.
•Ability to prepare written records and reports; to input data.

Physical Demands:
•May require extended periods of standing, bending, stooping, sitting at desk.
•May require lifting.
•Requires communication with a variety of constituents externally and internally.
•Requires operation of a variety of office equipment.

Minimum Qualifications

High School Diploma or GED AND One year accounting clerical experience.

Additional Job Details

Required Application Materials: Qualified applicants should submit a cover letter, resume, and a list of names of three current professional references (current or past supervisor) including e-mail address, and telephone number (current supervisor will not be contacted without the candidate’s prior consent). All applicants must apply using the new online application system. Please visit https://umd.wd1.myworkdayjobs.com/UMES to apply. The successful candidate must be able to show acceptable documentation establishing the right to accept employment in the United States of America without employer sponsorship.

 

Best Consideration Date: N/A

 

Posting Close Date: N/A

 

Open Until Filled: Yes

 

Department

UMES-VPAA-Comptroller's Office/Operations

Worker Sub-Type

Staff Regular

Salary Range

$43,900 - $45,300

EEO Statement

UMES is an EEO/AA employer and will not discriminate against any employee or applicant because of race, age,