Administrative Assistant

Description

SUMMARY / OBJECTIVE

Assist all departments with administrative duties as explained below. 

ESSENTIAL FUNCTIONS

•  Types all correspondence, reports, letters and memos as directed.
•  Maintains and organizes files, work areas, and office equipment.
•  Directs the flow of information and traffic in the office including phone calls, appointments, inquiries, and complaints.
•  Utilizes standard telephone equipment for handling incoming and outgoing telephonic communications into/out of the corporate office.
•  Provides any and all assistance necessary in accommodating staff according to their needs.
•  Files and organizes information including but not limited to letters, memos, phone messages, and documents as necessary to maintain an orderly flow of information and organized retention process.
•  Orders all supplies to maintain office efficiency.
•  Keeps minutes for the predetermined meetings and distributes them to the proper areas, as assigned.
•  Preparation of various reports (marketing, operations, labor management, etc.) by utilizing data mining tool and techniques.
•  Must be able to meet deadlines and handle projects simultaneously.
•  Performs all other related duties as assigned. 

COMPETENCIES

•  Integrity and accountability
•  Innovation and creativity
•  Adaptive and flexible
•  Teamwork and leadership
•  Self-confidence and humility
•  Professionalism and work ethic 

SUPERVISORY RESPONSIBILITY

This position has no supervisory responsibilities. 

WORK ENVIORNMENT

This role will operate in a combination of environments including retail convenience stores, distribution center, industrial bakery, and professional office setting. Ability to tolerate extreme temperatures for minimum of 30-minute intervals. Exposure to cleaning solvents. 

TRAVEL

No travel outside of daily travel to Family Express locations is expected for this position.

Requirements

ROLE QUALIFICATIONS

•  Must be at least 18 years of age
•  Must have reliable transportation
•  Proficiency in Microsoft Word, Excel, and Outlook
•  Digital literacy 

PREFERRED EXPERIENCE REQUIREMENTS

2 years in an administrative role 

MINIMUM EDUCATION REQUIREMENTS

High school diploma, GED, or the equivalent

PREFERRED EDUCATION REQUIREMENTS

2 year college degree 

REQUIRED SKILLS

•  Ability to analyze situations and solve problems at strategic and tactical levels
•  Practiced at organization and planning
•  Employ Critical thinking and problem solving
•  Maintains composure and operates with emotional intelligence
•  Ethical reasoning and decision-making
•  Strong attention to detail
•  Receptive and responsive to feedback
•  Excellent verbal and written communication skills
•  Time management, prioritization, and sense of urgency 

PHYSICAL REQUIREMENTS

While performing the duties of this job, the employee is required to stand for prolonged periods; work longer than eight (8) hour shifts, reach, climb, balance, stoop, mop, sweep, change garbage, kneel, crouch; talk and hear; taste and smell. The employee must occasionally lift and/or move up to 50 lbs. Specific vision abilities required by the job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to focus.