Administrative/Marketing Assistant

The Chubb organization seeks an individual with strong administrative expertise to join us as a full-time administrative/marketing assistant. This role allows the right candidate exposure to three key areas of administration: 

• Executive Support 
• Corporate Liaison/Communications 
• Business Operations 

KEY OBJECTIVE:      

This role, located in Warren, NJ, will provide the successful candidate the opportunity to perform the executive administrative duties for the New Jersey Branch Manager. 

 

MAJOR DUTIES & RESPONSIBILITIES:    

• Effectively partner and coordinate closely with the Marketing Manager and Branch Manager.
• Provide administrative support to the New Jersey Branch.
• Proactively manage the Branch and Branch Manager’s schedule ensuring that the Branch Manager is aware of priority issues.
• Effectively engage and collaborate with New Jersey Branch Leaders. 
• Assist with the coordination and management of all logistics related to Branch onsite and offsite meetings, as well as events hosted by and for the NJ Branch.
• Process expense reports; reconcile and track monthly credit card statements and expenditures in a timely manner.
• Perform administrative assignments which may require a considerable degree of independent decision making.
• Create, edit and proofread correspondence.
• Create and maintain team distribution lists, staff listings, etc.
• Manage email correspondence including reviewing and responding, filing and forwarding as directed.
• Manage incoming phone calls and coordinate logistics for visitors including pre-enrollment with Security for building access.
• Administer programs, special projects, and/or processes as requested.

Ideal candidates will possess: 

• 5-7 years of demonstrated competence in executive assistant functions
• High degree of professionalism and discretion for confidential information
• Extensive time and calendar management, gatekeeping and coordination skills
• Experience with agency code management is a plus
• Familiarity with applications such as Survey Monkey, WebEx, Tracker, PAS, PeopleSoft, and/or Concur is a plus
• Project management experience a plus
• Exceptional organizational skills 
• Superior written and verbal communication skills
• Strong interpersonal skills to be able to effectively engage with staff and leaders
• Strong attention to detail and accuracy in process and results
• Strong analytical skills to anticipate business needs both on a routine and a per case basis 
• Mastery or strong proficiency of Microsoft Office, especially in preparing presentations in PowerPoint and generating reports from multiple data sources in Excel 
• Strong independence and can-do attitude to be able to take proactive measures in a fast-paced environment  

 

At Chubb, we are committed to equal employment opportunity and compliance with all laws and regulations pertaining to it. Our policy is to provide employment, training, compensation, promotion, and other conditions or opportunities of employment, without regard to race, color, religion, age, sex, sexual orientation, transgender, national origin, disability, genetic information, veteran or marital status, or any other characteristic protected by law.  

Chubb is a world leader in insurance. With operations in 54 countries, Chubb provides commercial and personal property and casualty insurance, personal accident and supplemental health insurance, reinsurance, and life insurance to a diverse group of clients. The company is distinguished by its extensive product and service offerings, broad distribution capabilities, exceptional financial strength, underwriting excellence, superior claims handling expertise and local operations globally.
At Chubb, we are committed to equal employment opportunity and compliance with all laws and regulations pertaining to it. Our policy is to provide employment, training, compensation, promotion, and other conditions or opportunities of employment, without regard to race, color, religious creed, sex, gender, gender identity, gender expression, sexual orientation, marital status, national origin, ancestry, mental and physical disability, medical condition, genetic information, military and veteran status, age, and pregnancy or any other characteristic protected by law. Performance and qualifications are the only basis upon which we hire, assign, promote, compensate, develop and retain employees. Chubb prohibits all unlawful discrimination, harassment and retaliation against any individual who reports discrimination or harassment.