Administrative Support Specialist

ADMINISTRATIVE SUPPORT SPECIALIST

 BB&E is an employee-owned full service civil and environmental engineering and consulting firm, headquartered in Northville, Michigan, which services both the Federal and Industrial sectors throughout the United States. BB&E team members provide Environmental Consulting, Facilities Engineering and Program/Project Management Services to Federal and private sectors.

Position Summary

BB&E is seeking a dynamic and detail-oriented Administrative Support Specialist to join our team, to support the environmental restoration program at Travis AFB, CA. 

Job Duties & Responsibilities

• Communicate scientific or technical information by telephone, in written form, email, and in person
• Manage meeting logistics that includes organizing and preparing meeting materials, facilitating/briefing meetings, and preparing meeting minutes and action items reports
• Prepare and coordinate status reports to supervisor and government POC(s) in written form and email
• Experience in using computer hardware, peripherals, and standard computer software programs such as Microsoft Office Applications, SharePoint, and Adobe Acrobat (PDF Editor & Creator)
• Demonstrate a high level of proficiency in the use of the English Language in oral and written format
• Organize and prioritize multiple tasks, maintain records, and work with interruptions to accomplish work
• Observe, receive, obtain, and integrate information from multiple sources to consolidate and format
• Provide quality control for work products and resolve any issues identified
• Coordinate/create project documentation that complies with business rules and governing standards
• Consolidate input from AFCEC/CZP Branch staff for monthly newsletters
• Incorporate all comments and submit the newsletter to the Government upon approval
• Consolidate AFCEC/CZP Branch inputs for WARS prepared in accordance with (IAW) the AFCEC/CZP Business Rule on weekly/monthly activity report
• Consolidate information to prepare a weekly quad chart containing items of importance

Requirements

Key Qualifications

·     U.S. Citizenship is required.

·     Knowledge and Competencies

o  Office communication, verbally or in written format

o  Meeting preparation, coordination, and execution

o  Proficient with the entire Microsoft Office suite including Microsoft Word, Excel, PowerPoint and Outlook in addition to Adobe Acrobat, InDesign, Photoshop, and Illustrator

o  Time management

·     Strong Communication Skills: Excellent verbal and written communication skills.

·     Software: Proficiency using MS Office Suite Applications, SharePoint, and Adobe Acrobat.

·     Self-Starter: Highly motivated, with the ability to manage multiple tasks and deadlines autonomously.

Experience & Education

·     Experience

o  Must have at least ten (10) years of experience in administrative work with a High School Diploma or equivalent.

o  At least five (5) years of experience in administrative work with an Associate’s Degree.

o  At least three (3) years of experience in administrative work with a Bachelor's Degree.

·     Education: A minimum of a High School Diploma or equivalent is required.

Physical Requirements

·     Ability to stand, walk, and sit for long periods of time.

·     Ability to talk or hear, both in person and by telephone.

·     Ability to use hands to handle or feel objects or controls and reach with hands and arms.

·     Regularly required to stoop, kneel, bend, crouch.

·     Ability to lift up to 25 pounds.

Benefits

Compensation, Benefits & Perks

·     Compensation Range: $60k-80k

·     Competitive compensation packages (states not required to list range) or salary range - $minimum - $mid-point (only in states required)

·     Participation in the Employee Stock Ownership Plan – BB&E is 100% employee-owned!

·     Discretionary bonus

·     *Medical, Dental, and Vision Insurance with health care concierge

·     *Employer provided Short-Term & Long-Term disability

·     *Employer provided Life insurance

·     *Employee options for supplemental life, supplemental accident, critical illness, hospital indemnity, and Identity theft protection benefits

·     *Generous PTO plus 11 paid holidays

·     Traditional & Roth 401(k) options with fully vested employer match

·     Tu