Sr. Proposal Manager

Overview

 

SMS Data Products Group, Inc (SMS) has an opening for a detail-oriented Proposal Manager who demonstrates exceptional attention to detail and maintains the highest standards of accuracy throughout the proposal development lifecycle.

 

The Proposal Manager is responsible for the proposal process with meticulous attention to detail, working closely with Executive Management, Business Development and Service Delivery Teams to develop and deliver winning, high-quality Federal Government proposals. This includes an emphasis on compliance, enhancing collaboration and communication, quality and consistency, process improvement and risk mitigation.

 

As a dynamic systems integrator, SMS offers proven solutions in engineering, operations, cybersecurity, and digital transformation. With expertise in modernizing and optimizing legacy infrastructure and systems, ensuring operational efficiency, and designing, implementing, and managing secure environments, SMS supports business and mission goals with proficiency, quality, and integrity.

 

SMS has been serving the advanced information technology needs of the federal government since 1976, delivering talented teams and innovative, cost-effective solutions and services to support our customers’ missions for more than 45 years. SMS is headquartered in McLean, Virginia, with offices and on-site operations at customer locations throughout the United States. For additional information on SMS, visit www.sms.com.

 

Submit your resume today!

Responsibilities

In managing the proposal development process, the successful candidate will:

• Manage all aspects of the proposal development process to include pre-proposal planning activities and color team reviews.
• Create and maintain precise proposal management artifacts with careful attention to accuracy, including detailed kickoff materials, comprehensive master outline, thorough compliance matrix, precise schedule tracking, clear writing instructions, and structured daily stand-up documentation.
• Work directly with Capture Executives, Solution Architects, and Technical and Management Volume Leads to develop work products to meet solicitation requirements.
• Develop and maintain proposal management-related artifacts, including kickoff materials, master outline, compliance matrix, schedule, writing instructions and guidance, daily stand-up agenda, proposal team contact list, action items, and color team review briefings.
• Utilize collaboration tools like Microsoft SharePoint and Teams to streamline document management and communication
• Integrate new technologies to improve efficiency in the proposal process while maintaining consistency in quality
• Collaborate with business development, functional, and operational leadership to identify and obtain adequate resources to respond to RFP requirements.
• Establish and enforce the proposal schedule. Clarify, communicate, and enforce roles and responsibilities of internal and external resources including teammates.
• Write clear, compliant, compelling, persuasive, and articulate proposal sections; translate complex ideas into easily understandable text.
• Work as part of a collaborative team to clearly articulate solution and strategy, approach to performing the work, experience, win themes, and discriminators.
• Apply communication and interviewing skills to gather needed information from internal and external personnel to support writing activities.
• Remain current on all solicitation modifications and communicate them to the team. Revise the schedule, outline, and compliance matrix as necessary throughout the proposal lifecycle.
• Provide and solicit daily updates on proposal progress via daily stand-ups. Identify risks and develop mitigation plans.
• Participate in solution and strategy sessions with the business development capture lead, lead solution architect, writers, and subject matter experts.
• Collaborate with business development to capture, document, and communicate customer hot buttons, win themes, our solution, and features and benefits at the level required for a compelling proposal response.
• Review and analyze proposal sections for consistency and clarity, compliance with solicitation requirements, and alignment with proposed solutions and themes.
• Provide writers with feedback as necessary to ensure accuracy, compliance, consistency, and reflection of win strategies.
• Collaborate across proposal stakeholders, including the capture manager, engineering subject matter experts, writers, production team members, and leadership. Remove barriers for proposal team members; escalate needs and issues for timely resolution.
• Organize color teams and prepare the color team packages. Lead color review recovery from post-review assessm