Administrative Associate III / Administrative Associate Senior

Ball Aerospace is powered by endlessly curious people with an unwavering mission focus. We pioneer discoveries that enable our customers to perform beyond expectation and protect what matters most. We create innovative space solutions, enable more accurate weather forecasts, drive insightful observations of our planet, deliver actionable data and intelligence, and ensure those who defend our freedom go forward bravely and return home safely.

 

At our core, we're passionate, committed people who believe together we can achieve extraordinary things. We work collaboratively with each other, our customers and partners to solve the world's greatest challenges. That means listening to one another, providing feedback and partnering across all levels. We value our inclusive culture where everyone is heard equally and creativity thrives. Each team member is fully invested in our mission and we bring an energy to work every day that propels our business and motivates us all to Go Beyond.®

 

For more information, visit Ball Aerospace Career Site or connect with us on LinkedIn, Facebook, Twitter or Instagram.

 

The National Defense Strategic Business Unit works with members of the military, intelligence and defense communities to deliver space systems that drive mission success. From space situational awareness to Intelligence, Surveillance and Reconnaissance, we provide resilient mission-level solutions for the nation’s greatest challenges.

 

Administrative Associate III / Administrative Associate Senior

 

Be part of the excitement and join our National Space team. This role would be expected to Go Beyond with Ball Aerospace and provide comprehensive administrative support to a large program in the National Space organization.

 

The selected candidate will provide a full range of administrative work assignments for program teams.  We are looking for an ambitious Administrative Associate, who is driven, detailed, highly organized, levelheaded, an effective communicator and comfortable interacting with all levels of management.

 

What You’ll Do:

 

• Provide a wide variety of administrative tasks for programs and associated program team members in the National Space organization.
• Maintain databases, records, spreadsheets; prepare various schedules and perform data entry, etc.
• Prepare written documents, communications, and presentation materials for meetings and presentations.
• Maintain program calendars and schedule meetings in Outlook.
• Arrange meetings with internal and external customers.
• Set-up and support meetings; keep minutes as necessary.
• Greet external visitors.
• Order catering for meetings.
• Make conference room reservations.
• Coordinate office moves for new and current program team members.
• Make travel arrangements and reservations.
• Prepare travel and business expense reports using Deltek.
• Perform computer data entry, retrieval, and word processing. Operate other computer software programs and various other types of office equipment.
• File and retrieve records, folders, or other materials.
• Coordinate events and training for the Strategic Business Unit (SBU).
• Work with sensitive and highly confidential information and maintain proper confidentiality.
• Represent organizational unit in understanding and working with administrative policies and procedures.
• Maintain a regular and predictable work schedule.
• Establish and maintain effective working relationships within the department, the SBU/SSU and the Company.  Interact appropriately with others to maintain a positive and productive work environment.
• Perform other duties as necessary.

 

What You'll Need:

 

• Administrative Associate III - High School diploma or equivalent plus 4 or more years of related experience.
• Administrative Associate Senior - High School diploma or equivalent plus 6 or more years of related experience.
• Each higher-level related degree, i.e., Bachelor's or Master's, may substitute for two years of related experience. Degree must be from a university, college, or school which is accredited by an agency recognized by the US Secretary of Education, US Department of Education.
• Must have advanced computer knowledge (Microsoft Office Applications) and higher-level administrative skills.
• Ability to work with considerable independence and as part of the team.
• Must have ability to work under pressure and handle multiple assignm