Senior Administrative Specialist

Title: Senior Administrative Specialist

Employee Classification: Sr Administrative Specialist

Campus: University of North Texas

Division: UNT-Provost

SubDivision-Department: UNT-College of Information

Department: UNT-Data Science-133330

Job Location: Denton

Salary: 37,000

FTE: 1.000000

Retirement Eligibility: TRS Eligible

About Us - Values Overview:

Welcome to the University of North Texas System. The UNT System includes the University of North Texas in Denton and Frisco, the University of North Texas at Dallas and UNT Dallas College of Law, and the University of North Texas Health Science Center at Fort Worth. We are the only university system based exclusively in the robust Dallas-Fort Worth region. We are growing with the North Texas region, employing more than 14,000 employees, educating a record 49,000+ students across our system, and awarding nearly 12,000 degrees each year.   We are one team comprised of individuals who are committed to excellence, curiosity and innovation. We are transforming lives and creating economic opportunity through education. We champion a people-first values-based culture where We Care about each other and those we serve. We believe that we are Better Together because we foster an environment of respect, belonging, and access for all. We demonstrate Courageous Integrity through setting exceptional standards and acting in the best interest of our communities. We are encouraged to Be Curious about opportunities for learning, creating, discovering, and innovating, and are encouraged to learn from failure. Show Your Fire by joining our team and exhibiting your passion and pride in your work as part of our UNT System team.   Learn more about the UNT System and how we live our values at www.UNTSystem.edu.

Department Summary

The Department of Data Science goal is to educate a new generation of information professionals capable of taking a leadership role through connecting the dots and using data to support strategic initiatives within an organization.

Position Overview

This position serves in the Department of Data Science as the program assistant. This position assists the program directors and Associate Chair to collect data, process student paperwork, and course scheduling. This position also works to ensure proper policies and procedures are followed at the department, Graduate School and University levels.

Minimum Qualifications

Bachelor's Degree and one (1) year of highly responsible and varied office administration or business management experience; or any equivalent combination of experience, education, and training

Knowledge, Skills and Abilities

Exceptional customer service skills. Advanced Microsoft Office skills. Knowledge of accounting/budgeting procedures. Ability to work under pressure, to adjust to constant changes, to handle multiple tasks, and to coordinate the work of others. Ability to keep complex records, to assemble and organize data of complex nature, and to prepare and submit reports in acceptable formats. Ability to conceptualize, plan and organize multiple programs and assignments effectively. Ability to work on complex and confidential tasks utilizing judgment, tact, and resourcefulness. Skill in developing and maintaining good working relationships. Knowledge of policies, practices, procedures and terminology of assigned function. Supervisory skills.

Preferred Qualifications

Experience with UNT systems and policies.

Required License/Registration/Certifications

 

Job Duties:

• Assist chairperson with daily scheduling meetings and events with faculty, students, and others. Assist Chairperson in departmental meetings. Draft agenda, note taking, draft minutes, and distribute meeting materials. 
• First point of contact for the department, receiving and routing phone calls, visitors, and students. Coordination of the daily office operations and maintenance of a cohesive, pleasant work environments, including monitoring and answering incoming departmental emails, picking up and delivering mail, and managing meeting room booking requests. Monitors and answers incoming departmental emails. 
• Oversees the administrative operations of the department including, but not limited to, conducting annual space survey, placing facilities work orders, and processing key authorization requests for d