Office Manager (SY 23-24)

Company Description

Uncommon Schools is a nonprofit network of high-performing, public charter schools providing an outstanding K-12 education in historically under-resourced communities. We have proudly built schools that reflect our student population, with more than 60% of our teachers and staff across our network identifying as a person of color. Uncommon currently manages 53 schools serving more than 20,000 students in five cities: Boston, Camden, New York City, Newark and Rochester. We are proud that Uncommon graduates persist in and graduate from college at five times the rate of their peers nationally. We achieve this by offering strong academic, co-curricular, and social-emotional learning that prepares students for success in college and beyond. 

Rochester Prep currently manages six schools serving students in grades K through 12. We believe in strong authentic relationships between teachers and students, supported by effective school systems and an engaging instructional model that enables students to flourish academically and personally. Rochester Prep schools are consistently some of the city's top-performing, and our students have an impressive 85% college acceptance rate.

Operations team members at Uncommon work relentlessly to ensure that faculty maximizes time and energy on student achievement.  They design, implement, and refine systems that anticipate the needs of the school community.  As a service-oriented team they solve problems, share best practices across campuses, and respond to urgent needs.  They partner to create an academic and cultural environment which supports our ultimate goal: ensuring that every Uncommon student will earn a college degree.

Job Description

At Uncommon, our Office Managers (OMs) play a central role on our School Operations Teams in ensuring that students, families, and staff have the information and resources they need to succeed. In our schools, we have three Office Managers: Office Manager – Communications, Office Manager - Data & Systems, and Office Manager – Finance. All Office Managers coordinate day-to-day operations systems and routines that allow the school to run seamlessly. 

Responsibilities of the Office Manager – Communications include, but are not limited to, the execution of:  

• Serving as the primary contact for all of the school’s constituents in person, over the phone, and via email. 
• Enrollment of new students and re-enrollment of current students 
• Daily student attendance and daily student operational systems
• Maintaining up-to-date student information and student files 
• Planning and supporting logistics and set up for school events and activities as needed

Responsibilities of the Office Manager – Data & Systems include, but are not limited to, the execution of:  

• Bill pay and accounting 
• Procurement and supply management for all student, staff, and event supplies 
• Maintaining accurate Student Information Systems for the school and local school system 
• Serving as the secondary contact for all of the school’s constituents in person, over the phone, and via email.
• Planning and supporting logistics and set up for school events and activities as needed

Responsibilities of the Office Manager – Finance include, but are not limited to, the execution of the following for our largest K-8 campuses and High Schools:  

• Bill pay and accounting 
• Procurement and supply management for all student, staff, and event supplies 
• Planning and supporting logistics and set up for school events and activities as needed

Qualifications

• Passionate commitment to the mission of Uncommon Schools and investment in our vision for being an anti-racist organization.
• Ability to communicate effectively verbally and in writing while demonstrating strong interpersonal skills with teammates, teachers, students, families, and additional stakeholders. 
• Organized and able to maintain key systems such as attendance, vendor deliveries, student documentation and paperwork. 
• Ability to maintain a calm, professional demeanor in the face of competing demands and external pressures. 
• Strong time management skills; ability to manage multiple tasks at the same time and meet tight deadlines. 
• Achieves accuracy and thoroughness when completing a task 
• 1 to 3 years of teaching or school administrative office experience 
• Bilingual language skills preferred, but not required

Additional Information

Our people are what makes us Uncommon.  We believe our compensation philosophy and benefits should reflect our values—equity, transparency, and clarity—to enhance our ability to attract and retain talent and reward their expertise.  Our staff receive be