Administrative Assistant - part-time

Why Work at BYU   

As the flagship higher education institution of The Church of Jesus Christ of Latter-day Saints, Brigham Young University (BYU) strives to be among the exceptional universities in the world. At BYU, we are devoted to our faith and to our students. We take an active role in the University's Mission: "To assist individuals in their quest for perfection and eternal life.” 

Our unique mission, deeply rooted in the Gospel of Jesus Christ, provides countless ways to serve and make an impact. This, along with our remarkable culture of belonging, weekly devotionals, and endless opportunities for learning and growth—all situated within a beautiful and historic campus—make it hard to imagine a more inspiring place to work. 

Brigham Young University strongly prefers to hire faithful members of The Church of Jesus Christ of Latter-day Saints.

Administrative Assistant (part-time)

**If the job has a post-end date, the last day to apply is the day before by 11:59 pm MST. If the job doesn’t have a post-end date, the job could close at any time on any day**

Employment Type: Part-Time/ 17.5 hours per week

Work Location: On-site (BYU Campus). Remote work is not available.

Brigham Young University’s Research Administration Office supports and facilitates research across the university. This role focuses on helping faculty access and manage externally funded research awards. As part of the Sponsored Projects team, the Administrative Assistant plays a key role in supporting the award process and ensuring research funds are set up and available for faculty use.

Process research awards, amendments, and no-cost extensions:

• Accurately enter grant/contract data into Kuali Research to facilitate project management and accurate reports

• Ensure required training is completed by faculty

• Ensure necessary approvals are in place from applicable compliance committee(s) – IRB, IACUC, IBC

• Correspond with faculty and various campus entities

Process Subawards:

• Review subaward agreements

• Detailed data entry

Close out research awards:

• Review contract and grant agreements/awards for unique closeout requirements

• Ensure final reports/deliverables have been submitted by faculty

• Ensure vesting of purchased equipment is handled properly

• Update award status in Kuali Research

• Reconcile Kuali Research monthly reports with financial records

• Review and reconcile aged proposals on a quarterly basis

Duties may also include the following:

• Maintain and update the Sponsored Projects Office website using BYU’s Brightspot software

• Design handouts, slides, and other documents as requested

• Assist with general office responsibilities as assigned (tracking website statistics, collecting data for graphs, marking proposals as declined, reviewing Current and Pending Support documents, reconciling physical files, etc                            

What qualifies you for this role

Minimum Education and Experience Required:  

• Bachelor’s degree, or equivalent combination of education and experience.

• Minimum 2 years of college education and 2 years of office experience required in lieu of degree.

• Bachelor's degree and 3 years of office work experience

Skills, abilities, knowledge, licenses, certifications

Required:  

• Significant attention to detail

• Understand research project budgets

• Write in a concise and professional manner

• Learn new software

• Understand research project budgets

• Be comfortable asking questions and following directions

 Preferred:

• Experience in research administration environment

• Experience with grant/contract management, accounting

• Longevity

What we offer in return

This position comes with fantastic benefits, including:

• Employee assistance program, available to the employee and all members of their househo