Meetings and Administrative Coordinator-Full Time

Title: Meetings and Administrative Coordinator

Location: Kansas City Metro/Hybrid

Salary: $25.82/hr. ($53, 705K annually)

About PSI

We are PSI Services. We power world leading tests. Delivered with trusted science and the very best test taker experience. PSI supports test-takers on their journey to pursuing dreams and gaining certifications that are important to them. They believe that their dreams are worth working for; that their dreams are worth the effort. And we believe that too. This is our core purpose, to empower people to achieve their dreams. We do this by being the best provider of workforce solutions, which foster both technology and science to deliver the best solutions for our test takers.

We are searching for top talent to join our PSI team and help grow our products and services. We have a creative, supportive and inclusive culture where we empower people in their careers to be their authentic self and make the most of their great talent.

At PSI, we are committed to helping people meet their potential and we believe that promoting diversity, equity and inclusion is critical to our success. That’s why you’ll find these ideals are intrinsic to our company culture and applied throughout the employee lifecycle.

Learn more about what we do at: https://www.psiexams.com/ 

About the Role

The Meetings and Administrative Coordinator will support the Content Science Teams
and the Olathe Facility. The Content Science Teams consist of four departments:
Assessment Services, Licensure, Statistical Reporting & Analytics, and Content
Management. The role will provide administrative support and coordinate meeting
planning for internal and external in-person meetings. This position is based in our
Olathe, KS office and reports to the Meetings & Administrative Manager.
• This is a full-time permanent role, with flexible hours around core office availability
Monday to Friday. The role is expected to be based at the Olathe office in Kansas for 3
days per week minimum, with remote working available 2 days per week.

Key Responsibilities

• Recruit Subject Matter Experts (SME) to attend Examination Review Committee (ERC)
  meetings.
• Coordinate and track SME meeting participation and requests.
• Process and track SME reimbursements.
• Submit Request for Proposals (RFPs), booking, and confirming hotel and flight
reservations.
• Distribute Post-ERC surveys.
• Prepare Accounts Payable forms.
• Provides routine administrative support, including:
o Data entry
o Proofreading of reports
o Maintaining office supplies
o Printing and filing, etc.
• Coordinate and prepare meeting room(s) set-up and post meeting clean up in the Olathe,
KS office for client meetings, internal department meetings, internal trainings, etc.
• Maintain digital and paper records and file systems (e.g., SharePoint Sites, file
cabinets).
• Process and distribute incoming communications (e.g., mail, email, phone, fax) in a
timely manner and responds to routine requests that do not require the manager’s
attention.
• Coordinate and maintain reference book libraries and projectors
• Coordinate and ship meeting materials (e.g., reference books, projectors).
• Project scheduling and planning (e.g., Jira)

Knowledge, Skills and Experience

•  High school diploma or equivalent required, associate degree in office administration or
  related field preferred.
• Experience in meeting planning and/or Certified Meeting Professional certification.
• Office administrative support experience strongly preferred.
• Proficiency in suite of Microsoft Office products.
• Strong proofreading, English grammar, and editing skills.
• Ability to accurately type a minimum of 50 words per minute.
• Ability to exercise discretion and integrity with company information.
•  Ability to lift up to 30 lbs.

Benefits

At PSI, our culture is to be transparent and fair. That’s why all of our roles have been benchmarked at a competitive rate against the local market they are based in. To be transparent all of our adverts now include the salary so you can see if we align with your expectations when looking for your next role.

In addition to a competitive salary, we offer a comprehensive benefits package and supportive culture when you join us. This includes:

• 401k/Pension/Retirement Plan – with country specifi