DOC Confidential Assistant to the Chief of Parole

Job Requisition ID: 50671 
Closing Date: 10/07/2025
Agency: Department of Corrections
Class Title: ADMIN ASSISTANT I - 00501 
Skill Option: None 
Bilingual Option: None
Salary: Anticipated Starting Salary $5,831 a month; Full Range $5,831- $6,468 a month
Job Type: Salaried
Category: Full Time 
County: Cook
Number of Vacancies: 1
Bargaining Unit Code: None
Merit Comp Code: Confidential (Management Bill) Exclusion from RC028 Collective Bargaining Coverage

A resume is highly encouraged to evaluate your qualifications and skills as part of your application.  Please attach a DETAILED Resume/Curriculum Vitae (CV) to the MY DOCUMENTS section of your application if you decide to provide one.

Why Work for Illinois?

Working with the State of Illinois is a testament to the values of compassion, equity, and dedication that define our state. Whether you’re helping to improve schools, protect our natural resources, or support families in need, you’re part of something bigger—something that touches the lives of every person who calls Illinois home.

No matter what state career you’re looking for, we offer jobs that fit your life and your schedule—flexible jobs that provide the gold standard of benefits. Our employees can take advantage of various avenues to advance their careers and realize their dreams. Our top-tier benefits and great retirement packages can help you build a rewarding career and lasting future with the State of Illinois.

Position Overview

The Illinois Department of Corrections is seeking an Administrative Assistant to the Chief of Parole. The Staff Assistant provides critical administrative and operational support to the Parole Division by coordinating information, managing confidential data, and ensuring compliance with policies and procedures. This role oversees Employee Review Hearings, tracks and coordinates staff training, conducts internal reviews and audits, and prepares reports and correspondence for leadership. Strong organizational skills, discretion, and the ability to communicate effectively with staff, management, and external stakeholders are essential, with occasional travel required. We encourage all qualified applicants to apply.

Essential Functions

• Serves as a staff assistant.  
• Serves as Employee Review Hearing Coordinator.
• Serves as Training Coordinator for the Parole Division.
• Conducts studies into problems which affect the parole offices and flow of information.
• Conducts internal reviews and audits relative to directives received from Chief of Parole, supervisor, and the Director's Office.
• Monitors submission of all matters requiring the supervisor's signature and approval for compliance with established rules and regulations.
• Establishes files of documents on pending requests for information/studies.
• Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above.

Minimum Qualifications

• Requires knowledge, skill and mental development equivalent to completion of four (4) years of college, preferably with courses in public or business administration.
• Requires one (1) year of professional experience in a public or private organization, or completion of an agency approved professional management training program.

Preferred Qualifications

• Prefers at least one (1) year of experience making recommendations regarding actions to be taken including reprimands, suspensions, and/or discharges.
• Prefers at least two (2) years of professional experience creating and maintaining an information database to track trends.
• Prefers at least two (2) years of professional experience responding verbally and in writing to external and/or internal inquiries.          
• Prefers at least two (2) years of professional experience drafting reports for internal and/or external review.
• Prefers at least two (2) years of professional experience creating and maintaining electronic and paper filing systems.
• Prefers at least two (2) years of professional experience using computer software systems.
• Prefers at least two (2) years of professional experience working with and maintaining confidential information.

Conditions of Employment

• Requires ability to travel in the performance of duties, with overnight stays as appropriate.
• Requires ability to pass