Accounts Payable and Payroll Associate

Job Purpose
Responsible for safeguarding the financial resources of the organization, the Finance team manages the financial activities of Liliʻuokalani Trust (“LT”). Reporting directly to the Manager, Accounting, the Accounts Payable and Payroll Associate audits requests for payments on behalf of LT and assists the Payroll Analyst in the bi-monthly processing of payroll. This position requires exceptional attention to detail, strong use of technology, an orientation towards being of service, and a passion for the work of LT. They must have a firm grasp of policies and procedures in order to properly and efficiently address questions, handle requests, and manage immediate needs.

Essential Responsibilities
Accounting Operations:
• Audits, verifies, and reconciles invoices processed through LT’s automated processing system to ensure accuracy and consistency of transactions within the accounts payable cycle that adhere to Generally Accepted Accounting Principles.
• Serves as the primary owner and lead of construction in progress billing. Liaise with construction directors to ensure timely and accurate processing of invoices for multiple projects.
• Set the bar for customer service excellence by providing timely, thorough, and friendly responses to internal and external stakeholder inquiries.
• Documents and maintain all work performed and reconciliations calculated in preparation for independent financial audit.
• Verifies vendor accounts, resolves purchase order, invoice, or payment discrepancies.
• Processes ACH transactions and provides detailed reconciliation report for approval review, providing proper support for the funds release process.
• Performs the reconciliation of assigned general ledger accounts, including any follow-up actions/corrections necessary. Monitors and addresses stale-dated checks.

Payroll Operations:
• Assists the Payroll Analyst and People Operations team in complying with state and federal wage laws and LTʻs policies: accurately and efficiently prepares, processes, and reconciles wage and salary information to supporting documentation using Ceridian Dayforce. Maintains records following standardized procedures for record retention and retrieval.
• Partners with the Benefits Coordinator and Payroll Analyst to ensure the accuracy and timely processing of employee benefit deductions or adjustments. Processes and uploads 401(k) contributions and safe habor match and 401(k) loans.
• Administers time keeping records for employees and management of various entitlements/time-away calculations.
• Identifies and implements best practices for continuous improvement, simplification, automation, and cost effectiveness.
• Partners with Payroll Analyst and HR Systems Analyst in the review, testing and implementation of Ceridian Dayforce upgrades or modules. Develop user procedures, guidelines and documentation for payroll-related processes. Troubleshoot and report technical issues to implement solutions and eliminate and/or mitigate issues.
• Serves as the primary relief for the Payroll Analyst’s duties which include, but are not limited to, the bi-monthly processing of payroll and all related procedures. Has fully cross-trained to serve as backup for the Payroll Analyst, if necessary.

Compliance & Reporting:
• Assists in the development of business and accounting policies to maintain and strengthen internal controls.
• Assists the team with analytical review of expenses monthly noting and providing insight into significant variances.
• Assists Controller with annual audit, tax, and budget supporting work papers and reconciliations as assigned.
• Produce monthly, quarterly, and annual accounting schedules and reports, including account reconciliations.
• Develop and document business processes and accounting policies to maintain and strengthen internal controls.

Other duties:
• Obtains working knowledge of and assists management in properly implementing LT’s internal controls and policies and procedures.
• Assists the VP/CFO and Controller with special assignments as necessary. Provides reports as needed.
• Monitors offsite archiving of financial records, including annual purge. Complies with all legal requirements and LT’s policies.
• Gains working knowledge of our budgeting system necessary to provide assistance to external team members or accurately route questions if necessary.
• Contribute to LT’s success by accepting new assignments, helping team members, learning new skills, and striving to improve team and organization results.
• Performs other related duties as required.
Qualifications
• Bachelor’s or associate degree, with major or area of study in accounting or finance OR at least 4 years of relevant work experience at a proven level able to sustain description