Warehouse Inventory Coordinator

At Botanic Tonics, we know our world is fast, noisy and distracting. It can easily leave us feeling tied up, strung out and not ourselves. Maybe you think the more supercharged you are, the better you’ll be. Maybe escape is the only way for you to truly feel free. We’re not judging — we just have a different point of view. Because we’re not a fuel for keeping pace with the rat-race of every day. We’re not an elixir that transports you through the clouds to a tranquil place. We’re kava products with blends of other naturally active ingredients, designed to bring you down to earth and into the present, so you can make the most of every moment.

Why waste effort trying to quiet the noise when you can tune into it, to hear the one voice that matters? We believe choosing to engage with the here and now is more fulfilling. It makes us feel good, enriches our lives, and brings out our best selves.

Be Present. Be You. When you can truly be there, you feel free.

Overview

The Inventory Coordinator bridges the gap between physical production processes and the digital systems that record them. This position ensures inventory movements, lot data, and production outputs are accurately entered, timely and audit ready. Operating as a subject matter expert and WMS/NetSuite super-user, the Inventory Coordinator plays a vital role in driving data discipline, system adoption, and process accountability. The role requires a detail-oriented, highly reliable individual with a strong bias for structure and cross-functional collaboration. The Inventory Coordinator will work closely with production and procurement staff to manage and optimize inventory processes and efficient warehouse operations.

Key Responsibilities

· Inventory Control & Traceability

o Maintain accurate inventory records in NetSuite, including real-time updates of item receipts, transfers, adjustments, assemblies, and cycle counts

o Conduct cycle counts and coordinate month-end inventory counts to ensure accuracy and compliance

· Production & WMS Execution

o Translate Batch Books into actionable and timely system entries

o Generate and analyze inventory reports to identify discrepancies, stock variances, or inventory shrinkage

o Utilize ERP and Scanners/WMS to ensure accurate, real—time transaction recording

o Investigate and resolve inventory-related issues, including overstock, stockouts, or system mismatches

· Training, Documentation & SOPs

o Serve as WMS super-user for production team, assisting with onboarding, training, and day-to-day support

o Develop and maintain job aids and SOPs related to inventory control and production data entry

o Assist in the rollout of new system features, label formats, or process improvements across the facility

· Risk Awareness & Process Accountability

o Identify root causes of recurring issues in data entry or scanning compliance

o Escalate operator-lever errors, process failures, or material flow breakdowns

o Champion a culture or accuracy and ownership in production data and inventory practices

o Participate in continuous improvement initiatives focused on inventory accuracy and process efficiency

o Other Duties as assigned

Qualifications

• Required

  • High school diploma or equivalent

  • 2+ years’ experience in warehouse, inventory control, or production environment (CPG preferred)

  • Strong attention to detail, accuracy, and procedural consistency

  • High degree of self-motivation and problem-solving capability

  • Proficient in Excel and data entry; ability to work with large datasets

  • Ability to lead peers through influence, without formal authority

  • Clear communication skills with comfort escalating issues or inconsistencies

  • Ability to work independently and as part of a team in a fast-paced environment

• Preferred

  • Prior experience with WMS / NetSuite (ERP)

  • Basic familiarity with lot tracking, expiration controls, and production routing

  • Experience training and enforcing SOPs with peers or teams

  • Problem-solving and root-cause analysis skills with cross-functional collaboration experience

  • Associate or bachelor’s degree in supply chain, Business, or a related field

  • Proficient in Excel and data entry; ability to work with large datasets

  • Forklift experience

Physical Requirements

• Must be able to lift up to 50 pounds

• Must be able to bend, stoop, kneel, reach and climb to perform du