Sr. Accounts Payable/Accounts Receivable Analyst

The Job Title:  Senior Accounts Payable/Accounts Receivable Analyst

The Company: GIA is the world’s foremost authority in gemology. GIA is a global organization with headquarters located in Carlsbad, CA. GIA in Carlsbad boasts a 17-acre ocean view campus that accommodates approximately 600 of its 3,000 total employees worldwide. It offers many competitive health and commuter benefits that promote the well-being of its employees as well as that of the environment. Click here to learn more about GIA! 

This position is located in Carlsbad, California at our corporate headquarters.  We offer a hybrid schedule with 3 days in the office, provided if metrics such as productivity and the quality of the deliverables are achieved. 

The Environment: 

• On-site cafe - affordable custom breakfast and lunch meals and Starbucks drinks! 

• Economic friendly services - electric vehicle charging stations on-site 

• Ergonomic assessments offered on-site and virtually 

The Culture: We foster an environment of autonomy, performance, and passion. Our team members collaborate extensively across various departments, providing high-quality service to internal staff, stakeholders, and the organization as a whole. We value initiative, cross-functional cooperation, and a commitment to excellence in all our endeavors. 

What to expect: 

• We offer competitive medical, dental, vision and matching 401-K plans (no vesting required) 

• Paid vacation, sick and holidays, tuition assistance, commuter benefits 

JOB OVERVIEW

Compile and maintain accounts payable records by performing the following duties under section AP. Support the Accounts Receivable (A/R) function of Accounting Department, by performing the following duties under section AR.

ESSENTIAL DUTIES AND RESPONSIBILITIES

General Tasks:

• Assist and oversee Accounts Payable and Accounts Receivable with month end close procedures.

• Assist and oversee with special projects, as needed.

• Cover for A/R  and A/P staff as needed

• Identify technical problems with applications used in department and propose resourceful solutions for issues.

• Process and oversee financial data and formulate analytical reports and reconciliations.

• Use judgement to select appropriate action from defined procedures/ guidelines; seek help from experienced staff and/or management for troubleshooting non-routine issues

• Manage schedules for year-end audit, as needed.

• Support team and provide training. Streamline processes and prepare and update SOPs.

• Other duties as assigned.

Accounts Payable (AP):

• Oversee and review general ledger coding on invoices and verify Purchasing Order Number within Payable System (Workday).

• Review invoices for proper approval.

• Oversee and coordinate check run settlements and ensure that the checks are mailed in a timely manner.

• Print accounts payable reports and maintain accounts payable files.

• Prepares analysis of vendor accounts and reconciles vendor statements as required.

• Ensure invoices to be paid are matched to purchase orders (P.O.) and/or requisition and receiving report.

• Track all open purchase orders for valid shipment and receiving dates.

• Enter invoices into Workday Accounts Payable system when coverage is needed

• Process vendor inquiries and perform follow-up, working closely with Purchasing Department.

• Analyze vendor history and actively interacts with vendors to maintain an accurate payment history.