Executive Assistant

About Entrust Community Services

At Entrust Community Services, we are dedicated to transforming lives by creating meaningful opportunities for individuals of all abilities. Through our innovative Life Coaching System, we empower those we serve to achieve personal growth, independence, and an improved quality of life.

It is our mission to enhance the quality of life for individuals by providing the tools and support they need to thrive.

We envision a future where communities fully embrace and support individuals of all abilities as valued, contributing members of society. Our goal is to foster inclusive environments that celebrate diversity in the workforce and social structures, setting a model for other communities across the state and nation.

About the role

Entrust Community Services is seeking a highly organized and proactive Executive Assistant to provide critical administrative support to our executive leadership team. This role is essential to ensuring smooth daily operations and supporting organizational success through expert scheduling, communication, and confidentiality.

As the Executive Assistant, you will serve as a trusted partner to our leadership, enabling them to focus on strategic priorities while you manage the details. If you thrive in a fast-paced environment, possess excellent judgment, and enjoy making things run efficiently behind the scenes—this opportunity is for you.

Key Responsibilities

Executive Support

• Manage and prioritize the executive’s calendar, including scheduling meetings, travel, and appointments.
• Draft, review, and edit correspondence, reports, and presentations.
• Conduct research and gather critical information to support executive decision-making.

Communication & Liaison

• Serve as the primary point of contact for internal and external stakeholders.
• Handle calls, inquiries, and messages with professionalism and discretion.
• Facilitate seamless communication between executive leadership and departments.

Event & Project Management

• Coordinate logistics for meetings, conferences, and organizational events.
• Support planning and execution of executive-level projects and initiatives.
• Prepare agendas, record meeting minutes, and ensure timely follow-up on action items.

Confidentiality & Discretion

• Maintain the confidentiality of sensitive information and manage executive records.
• Uphold integrity in all interactions and decision-making processes.

Technology & Tools

• Utilize advanced office tools including the MS Office Suite and project management platforms.
• Assist with troubleshooting and liaising with IT as needed.

Core Competencies

• Strategic Thinking – Anticipates needs and aligns priorities with organizational goals.
• Attention to Detail – Delivers accurate, high-quality work consistently.
• Time Management – Juggles multiple priorities with efficiency and reliability.
• Communication Excellence – Exhibits strong written and verbal communication skills.
• Problem-Solving – Addresses challenges with innovation and effective solutions.
• Discretion & Integrity – Maintains confidentiality and acts with professionalism.
• Collaboration – Builds strong relationships and contributes to a positive team culture.

Qualifications

• Education: High school diploma required; Bachelor’s degree preferred.
• Experience: Minimum of at least two years of experience supporting executives or senior leadership.
• Skills: Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook)

Compensation & Benefits

• Benefits Include: