Executive Assistant

At Qu you’ll find a fun, dynamic, and diverse culture that celebrates team and individual success. Our people are down to earth, trail blazin’ folks who value innovation. While mostly virtual, we collaborate closely to produce leading-edge software solutions much needed in the restaurant industry.

The Executive Assistant provides high-level support to Qu’s Executive leadership team, by managing daily schedules, coordinating meetings, handling correspondence, and facilitating executive-level activities to ensure smooth operations. This role demands a proactive, organized, and resourceful individual with excellent interpersonal skills and attention to detail.

At Qu you will:

• Manage and maintain executive schedules, including arranging appointments, meetings, and travel itineraries.
• Prepare, edit, and format correspondence, reports, presentations, and other documents.
• Screen phone calls, emails, and other communications, responding on behalf of the executive when necessary.
• Schedule, coordinate, and organize internal and external meetings, including securing meeting spaces, preparing agendas, and taking minutes.
• Assist in organizing company events, conferences, and other engagements, ensuring details are handled efficiently and professionally.
• Support ongoing projects and initiatives by tracking progress, coordinating team members, and ensuring deadlines are met.
• Conduct research, compile data, and prepare materials for meetings, reports, and presentations.
• Coordinate complex travel arrangements, including flights, accommodations, and transportation.
• Prepare detailed travel itineraries and ensure timely adjustments for any changes.
• Handle sensitive and confidential information with discretion.
• Represent the executive and company positively and professionally in all interactions.
• Maintain records, documents, and files in an organized and accessible manner.
• Serve as a liaison between the executive and various departments, as well as external contacts.
• Perform other duties as assigned to support executive and organizational goals.

What we’re looking for:

• Bachelor’s degree preferred, or equivalent experience in a related field.
• Minimum of 6 years of experience in an executive support or administrative role.
• Excellent written and verbal communication skills.
• Strong organizational skills with keen attention to detail.
• Proficient in Google Workplace and Microsoft Office Suite (Word, Excel, PowerPoint).
• Ability to handle multiple priorities and meet tight deadlines in a fast-paced environment.
• Professionalism, discretion, and confidentiality in handling sensitive information.
• Ability to work independently with minimal supervision.
• Flexibility in working hours as needed to support executive and business needs.
• Adaptability to work effectively with a diverse team and various departments.