Senior Administrative Assistant, Government Affairs

Phillips 66 & YOU - Together we can fuel the future

 

Based in our Washington DC office, the Senior Administrative Assistant provides high-level administrative and operational support to the Vice President of Government Affairs. This role works closely with senior leaders, executive support staff, and internal and external stakeholders to ensure seamless coordination across the organization, support strategic priorities, and uphold the highest standards of professionalism, discretion, and confidentiality in a fast-paced environment.

 

What You’ll Do

• Provide comprehensive administrative support to the VP of Government Affairs, ensuring effective management of time, priorities, and sensitive matters.
• Coordinate executive visits and related engagements with policymakers and other external stakeholders, including support for briefing materials and meeting preparation.
• Manage complex schedules and calendars, and coordinate meetings, conferences, team events, and related logistics.
• Arrange domestic and international travel and complete monthly expense reconciliation accurately and on time.
• Oversee departmental spending and support budget management activities.
• Lead efforts to ensure workflow consistency across regional offices by establishing and providing guidance on processes and procedures.
• Manage collection of company-wide lobbying and political activity information.
• Prepare and file quarterly federal lobbying disclosure reports and semi-annual political contribution reports.
• Maintain organized document storage systems and team sites.
• Process vendor invoices, political contributions, and charitable donations.
• Support the effective use of technology systems, including video conferencing platforms, AI-enabled tools, and workflow systems such as Teams, Aristotle and SAP.
• Coordinate office operations, maintenance requests, and IT-related issues.
• Perform special projects and additional responsibilities as assigned.

 

What You’ll Bring – Required:

• Legally authorized to work in the job posting country
• High school diploma or GED equivalent
• 5 or more years of experience supporting senior executives or leadership teams
• Proficiency with Microsoft Office applications and virtual meeting platforms such as Teams and Webex
• Ability to travel to Houston or other company locations 2-3 times per year, or as needed, to support onsite meetings and events

 

What Makes You Stand Out – Preferred:

• Advanced knowledge of federal lobbying compliance and gift rules
• Prior experience supporting Government Affairs teams
• Understanding of and adaptability to digital technology and evolving ways of working
• Ability to work effectively and collaboratively with individuals at all levels, from peers to senior leadership
• Flexibility and willingness to assist with a wide range of administrative tasks, including occasional work outside of normal business hours to support onsite meetings and events
• Strong verbal and written communication skills, with the ability to interact professionally with a variety of stakeholders
• Strong interpersonal, organizational skills and attention to detail
• Ability to prioritize multiple tasks and adapt quickly to change
• Ability to proactively solve problems and deliver results
• Sound judgment and discretion
• Demonstrated ability to handle highly sensitive and confidential information
• Advanced Excel and PowerPoint experience is a plus
• Bachelor’s Degree

 

Compensation Range 

This position has a base salary range of $94,100 - $115,060.

 

At Phillips 66, we are committed to pay transparency and competitive, equitable compensation. Each role is assigned a salary grade with a defined pay range, benchmarked against industry peers. Where a candidate offer falls within the posted range depends on the candidate's experience, skills, and alignment with the role’s requirements. Offers are made to ensure internal equity and market competitiveness. Our compensation programs are designed to reward performance and support career growth.

 

Benefits

At Phillips 66, we are proud to offer attractive and high-quality benefits which we refer to as Total Rewards. Additional information on Total Rewards.

 

Compensation

Phillips 66 has more than 140 years of experience in providing the energy that enables people to dream bigger and go farther, faster. We are committed to improving lives, and that is our pro