Assistant Director, Renewal Capital Projects

External Applicants: 

Please ensure all required documents are ready to upload before beginning your application, including your resume, cover letter, and any additional materials specified in the job description.

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• Navigate to the "My Experience" application page.

• Locate the "Resume/CV" document upload section at the bottom of the page.

• Use the "Select Files" button to upload your cover letter, resume, and any other required supporting documents. You can select multiple files.

Important Note: The "My Experience" page is the only opportunity to attach your cover letter, resume, and supporting documents. You will not be able to modify your application or add attachments after submission.

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Job Description Summary

The Assistant Director, Capital Renewal and Capital Projects, leads the execution of the University’s capital renewal and capital program, overseeing a high-volume portfolio of projects essential to campus operations and long-term asset stewardship. This role focuses on efficient, consistent delivery of projects while integrating closely with Facilities Operations and Utilities.

Job Description

*This position is not eligible for sponsorship of non-immigrant or immigrant visa status through Wake Forest University. All eligible applicants are encouraged to apply.

Essential Functions:

• Lead delivery of the University’s annual renewal and capital program, typically projects totaling < $3M.

• Oversee projects including building systems (HVAC, electrical, plumbing), roofing, interiors, and infrastructure upgrades.

• Ensure projects are executed efficiently with minimal disruption to campus operations.

• Develop and maintain standardized processes for project intake, prioritization, and execution.

• Monitor portfolio performance across schedule, budget, and quality metrics.

• Drive continuous improvement in project delivery methods and tools.

• Supervise Project Managers, Associate Project Managers, and Project Coordinators.

• Balance workloads and ensure appropriate resource allocation.

• Mentor staff in project delivery, coordination, and operational integration.

• Assist the Assistant Director of Major Capital Projects as a liaison to Facilities Operations, Utilities, and Maintenance teams.

• Ensure alignment of projects with operational needs, maintenance standards, and lifecycle planning.

• Support project turnover and long-term asset performance.

• Assist in the development and management of annual capital renewal budgets.

• Track and forecast program-level spending and performance.

• Identify and address risks related to cost escalation and delivery capacity.

• Oversee procurement and management of contractors and consultants for renewal projects.

• Ensure compliance with institutional procurement policies.

• Support the development of term contracts and on-call vendor strategies.

• Liaises with various University departments, including Procurement Services, Facilities Operations & Utilities, Information Technology, DeaconOne, Sustainability, Finance, and Legal, to support efficient day-to-day operations within the department.

• Working with the Director and Assistant Director, Major Capital Projects, to develop, maintain, and implement policies, procedures, standards, and process improvements to facilitate an effective and high-functioning environment for the project management staff.

• Develops, maintains, and implements effective administrative procedures for the project management team relating to all facets of project management, including vendor solicitations, contracts, project budget control, project scheduling, project assignments, contractor selections, construction phase monitoring, etc. 

• Provides project management duties for assigned capital and non-capital projects (as needed) to include: procurement of professional design services, overseeing the design team during design phases, project scheduling, project budget, pre-qualification of contractors, solicitation of contractor bids, contractor selection, processing and a