Administrative Assistant

Description

Haddad is a privately held family business with 100 years’ experience in the children’s apparel & accessories industry. A leader in the children’s wear industry, Haddad Brands is the exclusive global licensee for the most iconic brands in the world, which include Nike, Jordan, Converse, Hurley, Levi’s, Polo, Abercrombie and Fitch, Lacoste, Tommy Hilfiger, Calvin Klein and Huggies. Supported by a team of professionals skilled in design, sourcing, production, sales, marketing & distribution of premium quality children’s wear, Haddad distributes globally to 100+ countries and maintains sales and sourcing offices in 22 cities globally, including New York, Paris, Hilversum, Shanghai, Egypt, Bangkok, Vietnam, Sri Lanka, London and Montreal.

Overview:

The Administrative Assistant will pro-actively support all aspects of a Senior Executive’s department and daily business.

Key Accountabilities:

• Interpret and respond appropriately to external communications/requests (by phone and email)
• Schedule meetings appropriately
• Book and manage domestic and overseas travel arrangements (including creating itineraries, arranging car services, flights, etc.)
• Assist with visa processing for all employees traveling internationally
• Facilitate smooth communication between the executives and other managers and employees
• Process expense reports and compile departmental reports as required
• Manage professional and personal contacts
• Proactively manage and anticipate Senior Executive’s needs
• Manage personal requests as needed
• Special projects as assigned

Requirements

Required Skills/Abilities/Education:

• Bachelor’s Degree
• Prior internships and/or related experience required
• Excellent organizational and communication skills with attention to detail
• Ability to multi-task and prioritize in a fast-paced environment
• Proficient in Microsoft Office
• Ability to remain professional and confidential at all times

Consistent in-office presence is vital to the role as it is for all Haddad Brands team members, so that we all have a full appreciation, aesthetically and tactilely, of the qualities that define our brand partners’ products and set them apart from their competitors.