Inventory Coordinator

The Opportunity:

In this role, you will report to the site services supervisor and will work closely with the Avantor’s Lab and Production Services professionals to serve our customers by performing customized, mission-based lab work and research protocols that help return time back to science.

Hourly Rate: $26 - $29

Shift: Monday - Friday, 7 am - 3:30 pm

Location: Santa Clara, CA

Benefits:

• Health and Wellness: Medical, Dental, Vision, and Wellness programs (eligible for medical coverage on day 1)
• Time Off: Paid Time Off (PTO), Company-paid holidays, Choice holidays, etc.
• Financial Well Being: Spending Accounts: Flexible Spending Account (FSA), Health Savings Accounts (HSA), commuter benefits, 401(k), tuition assistance, employee stock purchase plan discount
• Added Protection Coverage: To include critical illness, hospital indemnity, accident, legal, identity theft protection, pet, auto, and home insurance.
• Recognition: Celebrate your peers and earn points to redeem on gifts and products 

What we’re looking for  

• Education: High School Diploma or GED required  
• Experience: 3+ years of experience in inventory management, material handling, warehouse operations, or supply chain in a laboratory, pharmaceutical, biotech, or regulated environment
• Collaboration Tool: Microsoft Teams experience
• Proficient use of inventory management technology/software
• Experience with barcode scanning, warehouse management systems and handheld data collection devices
• Intermediate proficiency in Microsoft Excel (pivot tables, VLOOKUP, data filtering) and Outlook
• Understanding of FIFO, FEFO, lot tracking and expiration management principles
• Familiarity with cycle counting methodologies, variance investigation and root cause analysis

​Preferred

• Project management or leadership experience preferred
• Experience with Lean Six Sigma tools (5S, value stream mapping, root cause analysis)
• Familiarity with CAPA processes and quality management system requirements

How you will thrive and create an impact  

Avantor’s Lab and Production Services team is a crucial part of the Avantor Services group serving over 500 customers in biopharma, pharmaceutical, educational, industrial, and high-tech industries with customizable, flexible solutions and end-to-end laboratory operations support.

In this role you will:

Inventory Control and Variance Investigation

• Conduct and lead cycle counting activities across assigned stockrooms and storage areas
• Investigate inventory discrepancies by tracing transactions, verifying physical locations and identifying root causes
• Analyze patterns in variances to determine whether issues stem from miscounts, misplaced items, data entry errors, or process gaps
• Recommend and implement corrective actions for recurring variance issues, including process adjustments and retraining
• Reconcile system records with physical stock and resolve differences within established timelines
• Prepare variance reports with root cause analysis and corrective action summaries for supervisors and customers
• Support internal and customer-led inventory audits by preparing documentation and escorting auditors

Critical Material Management

• Manage the storage, handling, inventory control and distribution of consumables, chemicals, solvents and reagents

Receiving, Processing and Distribution

• Receive, inspect and process complex or high-value shipments including hazardous materials and controlled items
• Verify received goods against purchase orders, packing lists and quality specifications
• Manage receipt of temperature-sensitive shipments including cold chain validation and documentation
• Prioritize distribution of critical materials to ensure laboratory and production operations are not interrupted
• Process urgent and ad hoc material requests, applying judgment to balance competing priorities
• Oversee outbound shipments of hazardous materials ensuring government and carrier compliance

Safety, Compliance and Quality

• Enforce chemical storage, handling and labelling compliance per government and site-specific regulations
• Conduct periodic safety inspections of stockrooms, storage areas and material handling equipment
• Lead or support investigation of safety incidents, near-misses and spills related to inventory operations
• Ensure GMP and GLP compliance in material handling, documentation and storage activities where applicable
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