Materials Supply Controller Senior

Job Profile:

IT Support Specialist 3

Job Family:

IT Support Services

Time Type:

Full time

Max Pay – Depends on experience:

$85,000.00 USD Annual

Apply before 11:59 PM Arizona time the day before the posted End Date.

Minimum Qualifications:

Bachelor's degree and five (5) years of experience appropriate to the area of assignment/field; OR, Any equivalent combination of experience and/or training from which comparable knowledge, skills and abilities have been achieved.

Job Description:

Maintains inventory levels and oversees the lifecycle management of IT equipment, materials, and supplies by reviewing and approving replenishment requests, processing requisitions, and maintaining accurate inventory and asset records. Coordinates the receipt, inspection, classification, storage, distribution, and disposition of IT assets, including networking equipment, while ensuring Configuration Management Database (CMDB) and inventory records remain current. Serves as the central point of coordination for equipment requests by verifying available inventory before new purchases, supporting procurement activities, and optimizing asset utilization. Schedules and leads physical inventories, monitors inventory levels, and ensures materials are available to support university operations in accordance with established policies, procedures, and supply chain best practices.

Salary: $66,200 - $85,000; depends on experience

Essential Duties:

• Lead, train, and mentor a team responsible for requisitions, order fulfillment, inventory operations, and asset lifecycle management.

• Coordinate IT equipment requests by validating inventory and Configuration Management Database (CMDB) records before new purchases, managing fulfillment, and collaborating with project managers, engineers, procurement, vendors, and internal stakeholders.

• Receive, identify, inspect, classify, document, store, distribute, and track IT assets, including networking equipment (e.g., access points, switches, routers, gateways, and firewalls), while maintaining accurate inventory, Configuration Item (CI), and asset records in ServiceNow or an equivalent IT Service Management (ITSM) platform.

• Evaluate equipment condition and determine appropriate disposition, including redeployment, storage, recycling/disposal, or vendor Return Merchandise Authorization (RMA) and warranty processing.

• Review and approve requisitions, stock requests, purchase orders, invoices, and inventory replenishment activities in accordance with established policies and procedures; determine replenishment levels using historical usage and inventory analysis.

• Monitor inventory through cycle counts, physical inventories, record audits, and inspections to maintain accurate inventory balances, optimize asset utilization, minimize duplicate purchases, and ensure financial and warehouse management systems remain current.

• Maintain inventory, purchasing, pricing, quality, quantity, delivery, and reporting records; prepare regular inventory and operational reports for management.

• Coordinate with vendors to resolve pricing, delivery, damage, shortage, warranty, and invoice discrepancies, ensuring timely resolution of procurement and inventory issues.

• Store, label, transport, and distribute materials and equipment in accordance with operational, safety, and regulatory requirements, utilizing appropriate material handling equipment.

• May receive, inspect, store, transport, and ship hazardous materials, chemicals, biological materials, compressed gases, liquid nitrogen, laboratory supplies, and other regulated materials in compliance with university, state, and federal regulations.

• Leverage AI in routine tasks and contribute ideas for using AI to improve the unit’s efficiency and overall performance.

• Take responsibility for fostering a positive culture, upholding organizational values, and championing engagement in all its forms.

• Collaborate across teams and actively participate in ET/ASU events and programs.

Desired Qualifications:

• Bachelor's degree in Supply Chain Management, Logistics, Information Technology, Information Systems, or a related field.

• Possession of a valid U.S. driver's license and ability to meet ASU driving requirements.

• Experience with ServiceNow or an equivalent ITSM platform, including CMDB and Asset Ma