Trinity F&B Catering Coordinator

Overview:
The Catering Coordinator is responsible for accurately completing a variety of administrative duties requested by colleagues in the Catering and Convention Services in order to provide timely and professional service to our guests.
Responsibilities:
◦ Schedule and prioritize workload to meet deadlines of all managers.
◦ Types and distributes all correspondence, including letters, emails, proposals, contracts, etc. for assigned managers. Ensure that all correspondence is 100% accurate.
◦ Maintains account files and ensures that all information is included in file, i.e. post-convention reports, letters, fax information, etc.
◦ Professionally answers calls to the Trinity office and accurately takes messages, as applicable.
◦ Ensure that all managers receive messages in a timely manner.
◦ Assists in generating proposals, banquet event orders and resumes with information accurate and specific to each client.
◦ Manage event order and resume distribution and regular audits to ensure information is distributed in a timely and accurate
◦ Take minutes at meetings as directed.
◦ Other duties as assigned
Qualifications:
◦ Ability to effectively use Microsoft Word, Publisher, Outlook, and Excel is required.
◦ Previous knowledge of Delphi, Opera and Synergy is preferred.
◦ Must have good organizational skills and be able to multitask.
◦ Previous hospitality or administrative experience is required.
◦ Ability to effectively communicate in written and spoken English is required.