Senior Executive Assistant

<p>We’re on a mission to scale new heights, and we need a powerhouse Senior Executive Operations Lead to keep our leadership team firing on all cylinders. If you thrive in high-energy environments, love solving problems before they even arise, and get a buzz from keeping executives and operations running like clockwork—this is the role for you!</p> <p>This isn’t just about managing calendars and booking flights (though you’ll do that too). You’ll be the strategic glue holding everything together, ensuring our leaders can focus on what they do best. You’ll anticipate needs, clear roadblocks, and create seamless processes that drive efficiency at the highest levels.</p> <h3><strong>What You’ll Be Doing</strong></h3> <ul> <li>Serve as a trusted advisor to senior executives, ensuring they are prepared, informed, and able to operate at peak performance.</li> <li>Own and optimise executive calendars, juggling high-priority meetings, strategic planning sessions, and critical decision-making moments.</li> <li>Plan seamless travel arrangements, ensuring smooth sailing from takeoff to touchdown while anticipating logistical challenges.</li> <li>Organise and facilitate key leadership meetings, off-sites, board meetings, and company-wide events that inspire and drive results.</li> <li>Keep the information flowing—internally and externally—so nothing falls through the cracks. Proactively draft and manage executive communications.</li> <li>Act as a key link between executives, board members, investors, and external partners, ensuring relationships are nurtured and interactions are seamless.</li> <li>Handle sensitive information with the highest level of professionalism and confidentiality.</li> <li>Conduct research, analyse data, and provide executives with the insights they need to make informed, strategic decisions.</li> <li>Play a key role in executive hiring by coordinating interview processes, engaging with top-tier talent, and ensuring a seamless candidate experience.</li> <li>Work alongside stakeholders to drive major initiatives, ensuring everything stays on track, aligned, and on deadline.</li> <li>From managing budgets and expenses to overseeing key administrative functions, you’ll make sure all behind-the-scenes magic happens effortlessly.</li> <li>Help executives balance their professional and personal commitments like a pro.</li> </ul> <h3><strong>What We’re Looking For</strong></h3> <ul> <li>15+ years of experience supporting senior executives in a high-growth or fast-paced environment.</li> <li>A natural problem-solver with a sharp eye for detail and the ability to anticipate needs before they arise.</li> <li>Exceptional organisational skills—you live for structure and efficiency.</li> <li>A communication champion with a bias for over-communicating to ensure clarity and alignment.</li> <li>The ability to juggle multiple priorities and pivot when necessary, without breaking a sweat.</li> <li>Experience working in a top-tier organisation where you’ve learned from the best.</li> <li>Confidence, discretion, and a proactive mindset—you get things done.</li> <li>Strong business acumen and the ability to provide strategic insights.</li> <li>Fluent in English (written and spoken); additional languages are a plus!</li> </ul> <h3><strong>Show me the benefits!</strong></h3> <ul> <li>Your own Pleo card (no more out-of-pocket spending!)</li> <li>Lunch is on us - with catering in our Lisbon, Copenhagen and London offices or a monthly lunch allowance paid directly together with  your salary in other markets 🍜</li> <li>Private health insurance to ensure you’re fit in body and mind to do your best work</li> <li>We offer <em>25</em> days of holiday + your public holidays</li> <li>Option to purchase 5 additional days of holiday through a salary sacrifice</li> <li>We’re trialling MyndUp to give our employees access to free mental health and wellbeing support with great success so far  ❤️‍🩹</li> <li>Access to LinkedIn Learning - acquire new skills, stay abreast of industry trends and fuel your personal and professional development continuously </li> <li>Paid parental leave - we want to make sure that we're supportive of families and help you feel that you don't have to compromise your family due to work 👶</li> </ul> <p> </p><p><span><strong>Why join us?</strong><br/><br/></span>Working at Pleo means you're working on something very exciting: the future of work. Our mission is to help every company go beyond the books. Pleo itself means ‘more than you’d expect’, and it’s been the secret to our success over the last 8 years. So it’s only fitting that we’d pass this philosophy onto our customers to help them make the most of their finances. <br/><br/>We think company spending should be delegated to all employees and teams, that it should be as automated as possible, and that it should drive a culture of responsible spending. Finance teams shouldn’t be siloed from the rest of the organisation – they should work in unity with ma