Administrative Specialist

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Leidos is a FORTUNE 500 company bringing a mix of innovative technology and sector expertise to customers in the national security, engineering, and the health industries. At Leidos, we deliver innovative solutions through the efforts of our diverse and talented people who are dedicated to our customers’ success. We empower our teams, contribute to our communities, and operate sustainable. Everything we do is built on a commitment to do the right thing for our customers, our people, and our community. Our Mission, Vision, and Values guide the way we do business.

Leidos seeks highly qualified and experienced Administrative Specialists to support United States Cyber Command (USCYBERCOM) through high-level administrative and business operations support across multiple organizations, ensuring seamless day-to-day functionality, supporting strategic coordination, and contributing to command readiness through efficient planning, communications, and task tracking. Individuals will engage in activities supporting Leidos on-site contract support to USCYBERCOM J3 (Operations). 

Primary Responsibilities

• Provide timely, accurate, relevant administrative support to elements of USCYBERCOM J3

• Coordinate daily administrative operations with internal and external entities

• Schedule and manage meetings, events, and VIP visits, including logistical arrangements and briefing materials and reserve meeting spaces and coordinate audiovisual/telecom requirements in support of set and ad hoc meeting requirements

• Prepare, track, and manage official correspondence and documentation in accordance with records management standards and create and distribute agendas, meeting minutes, and maintain action item trackers

• Distribute read-ahead materials and meeting briefings

• Maintain calendars, schedules, and organizational shared resources for situational awareness

• Track and report ancillary training and compliance status and perform trend analysis, as directed by program leadership

• Collect and consolidate feedback to support optimization of command battle rhythms and drive changes to activity reports to meet leadership intent 

• Update and manage workforce locator tools, personnel accountability trackers, and asset management systems

• Manage and coordinate Workflow Management System (WMS) tasks, to include tracking responses and reporting status

• Develop and maintain standard operating procedures (SOPs), checklists, manuals, and mission-related instructions

• Facilitate logistics and scheduling for senior-level military, civilian, and foreign visitors, as appropriate

• Identify and implement administrative process improvements to reduce redundancy and improve efficiency

• Support human resource processes including hiring coordination, onboarding, training, and out-processing

Basic Qualifications

• Top Secret/SCI eligibility with Polygraph security clearance.

• Proven ability to independently manage administrative tasks and multitask in a fast-paced, mission-focused setting while displaying excellent written and verbal communication skills

• Demonstrated proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and file management systems

• Strong organizational and coordination skills with attention to detail

• High School Diploma

Junior Level - 3+ years’ experience performing Administrative Assistant support at the Junior-level within the Department of Defense (DoD), the Intelligence Community (IC), or the United States Government.

Journeyman Level - 8+ years' experience performing Administrative Assistant support at the Journeyman-level within the Department of Defense (DoD), the Intelligence Community (IC), or the United States Government.

This posting is for multiple opportunities ranging in years of experience. Level of opportunity including compensation, will be match to the candidate's experience.

Preferred Qualifications

• Bachelor’s degree in business administration, Public Administration, or a related field.

• Prior experience supporting USCYBERCOM, with demonstrated understanding of USCYBERCOM organizational structure and mission

• Deep experience using Workflow Management Systems (WMS), JIRA, or similar task tracking tools and extensive familiarity with records management, personnel accountability, and asset tracking systems

• Demonstrated experience successfully planning and supporting high-level events and visits

• Demonstrated ability to analyze and improve administrative processes, with