Administrative Assistant

Agency :  Capital Development Board 

Class Title : Administrative Assistant I

Closing Date/Time: 11/20/2024 
Salary:   Anticipated Starting Salary $5,423 monthly; Full Range $5,423-$7,721 monthly   
Job Type: Salaried

Category: Full Time

County:   Cook  
Number of Vacancies:   1  
Plan/BU:   RC028  

 

This position is a union position; therefore, provisions of the relevant collective bargaining agreement/labor contract apply to the filling of this position.

 

All applicants who want to be considered for this position MUST apply electronically through the illinois.jobs2web.com website. State of Illinois employees should click the link near the top left to apply through the SuccessFactors employee career portal.

Applications submitted via email or any paper manner (mail, fax, hand delivery) will not be considered.

 

Posting Identification Number  42691

 

Why Work for Illinois?

 

Working with the State of Illinois is a testament to the values of compassion, equity, and dedication that define our state. Whether you’re helping to improve schools, protect our natural resources, or support families in need, you’re part of something bigger—something that touches the lives of every person who calls Illinois home.

 

No matter what state career you’re looking for, we offer jobs that fit your life and your schedule—flexible jobs that provide the gold standard of benefits. Our employees can take advantage of various avenues to advance their careers and realize their dreams. Our top-tier benefits and great retirement packages can help you build a rewarding career and lasting future with the State of Illinois.

 

Position Overview

 

Capital Development Board is hiring an Administrative Assistant in its Construction Division. Under general direction of the Regional Manager, the Administrative Assistant will perform complex and specialized functions including administrative support to the Chicago Office project staff and will serve as the liaison between the Regional Manager, other supervisors and managers, and Region 1 staff.

 

 

Essential Functions

• Monitors and generates confidential ongoing status reports regarding personnel-related issues. 
• First point of contact for onboarding new Region 1 staff.
• Monitors project loads of project managers and creates and generates reports from multiple resources for the regional manager to monitor and track project status. 
• Works with Capital Development Board (CDB) Agency Technology Service Requester (ATSR) to ensure employees have needed IT equipment, telecom equipment, and software.
• Undertakes research and special projects related to the capital construction program.
• Develops documents, reports, spreadsheets, templates, and presentations. 
• Communicates with using agencies, architectural/engineering firms, contractors, and vendors. 
• Identifies and resolves administrative problems as guided by the regional manager.
• Performs other duties as required or assigned that are reasonably within the scope of the duties enumerated above.

Minimum Qualifications

• Requires knowledge, skill, and mental development equivalent to completion of four years of college, preferably with courses in public or business administration.
• Requires one (1) year of professional experience in a public or private organization, or completion of an agency approved professional management training program.

Preferred Qualifications