Assistant Controller (Finance Operations Manager)

Why Work at BYU   

As the flagship higher education institution of The Church of Jesus Christ of Latter-day Saints, Brigham Young University (BYU) strives to be among the exceptional universities in the world. At BYU, we are devoted to our faith and to our students. We take an active role in the University's Mission: "To assist individuals in their quest for perfection and eternal life.” 

Our unique mission, deeply rooted in the Gospel of Jesus Christ, provides countless ways to serve and make an impact. This, along with our remarkable culture of belonging, weekly devotionals, and endless opportunities for learning and growth—all situated within a beautiful and historic campus—make it hard to imagine a more inspiring place to work. 

Brigham Young University strongly prefers to hire faithful members of The Church of Jesus Christ of Latter-day Saints.

Job Description

Job Title: Assistant Controller (Finance Operations Manager)

Job Summary:

Are you committed to delivering exceptional service while maintaining financial accuracy? Do you excel in a challenging environment where attention-to-detail and effective communication are paramount? If so, we invite you to be a part of our Production Services finance team.

In this position as an Assistant Controller and Finance Operations Manager, you will play a vital role in supporting BYU Production Services processes, as well as provide financial support.

We welcome you to apply now and become a valued member of our team.

What you'll do in this role:

Cost Accounting                                                              

• Collecting and analyzing data about a company’s operational costs
• Developing and analyzing cost standards of manufactured goods
• Establishing costs of business processes such as administration, labor, shipping, etc.
• Research material costs to ensure the accuracy of the information in the company’s accounting system.
• Preparing estimate to actual variance analysis and present findings to management
• Participate in physical inventory counts to ensure the accuracy of inventory records.
• Examine costs of production to determine the most efficient methods of production.
• Recommend changes to the company’s processes and policies to reduce costs and maximize profit

Expense Management

• Reviews/approves expense transactions for others, including creating and editing expense reports for department leadership.
• Reviews/approves procurement services, such as creating and viewing a requisition and receipt (multiple requisition types, receipt types).
• Manages the use and distribution of purchasing cards for faculty and department use.

Financial Accounting & Budget Management

• Responds to escalated inquiries related to financial accounting, budgeting, planning, and taxes, including questions about policies, programs, and process; system navigation/use; transaction/business process status or issues; etc.
• Reviews/approves common accounting transactions, such as initiating an accounting journal entry; initiating adjustment accounting journal or reversal accounting journal entries; adding/deleting attachments to/from a journal entry; creating budget transactions; etc.
• Prepares and/or conducts initial review of common account reconciliations and records adjustments, as needed.
• Manages taxable income items to provide to tax office (e.g., gift cards, gifts, taxable travel reporting, etc.)                                                   

Accounts Payable & Receivable

• Responds to escalated inquiries related to accounts payable and/or accounts receivable including questions about policies, programs, and process; system navigation/use; transaction/business process status or issues; etc.
• Manages common accounts payable and/or accounts receivable services such as finding and viewing supplier invoices, generating customer invoices, depositing manual checks, etc.
• Resolves discrepancies and/or vendor or customer problems.
• Reviews cash and check depositing and reconciliation.
• Process student payments including scholarships and refunds.
• Oversees cash and check depositing and reconciliation.                                                                                                         

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