Administrative Business Partner

About this role

BlackRock is a global leader in investment management, risk management and advisory services for institutional and retail clients. As of December 31, 2022, BlackRock’s AUM was $8.6 trillion. BlackRock helps clients around the world meet their goals and overcome challenges with a range of products that include separate accounts, mutual funds, iShares® (exchange-traded funds), and other pooled investment vehicles across public and private markets. BlackRock also offers risk management, advisory and enterprise investment system services to a broad base of institutional investors through BlackRock Solutions®. As of year-end 2022, the firm had approximately 19,000 employees in more than 30 countries and a major presence in global markets, including North and South America, Europe, Asia, Australia and the Middle East and Africa. For additional information, please visit the Company’s website at www.blackrock.com | Twitter: @blackrock_news | Blog: www.blackrockblog.com | LinkedIn: www.linkedin.com/company/blackrock

Business Unit Overview:

The Institutional Client Businesses Group is responsible for developing and maintaining relationships with sophisticated institutional investors. The Institutional Client Businesses Group serves institutional clients in more than 60 countries, including corporate, public, union and industry pension plans; insurance companies; third-party mutual funds; endowments; foundations; charities; corporations; official institutions; banks; and individuals worldwide. We have teams of professionals with expertise in the many functions that combined make this effort successful and sustainable, including relationship management, marketing, sales, client service, and product development and management.  Professionals within the team work together to deliver a full range of asset management, risk management and advisory services relevant to clients’ investment needs. Unified under one global client platform, individual client businesses are accountable for client relationships and distribution of products and services and are supported by a centralized marketing function which ensures consistency globally.

Key Responsibilities:

• Manage daily calendars for five or more senior members of the team, demonstrating flexibility and problem-solving abilities to adjust or prioritize schedules based on last-minute changes.
• Arrange and reserve conference rooms, catering, audio/video and other crucial services as needed for meetings and conferences.
• Coordinate travel arrangements and submit expense reports in a timely manner using Concur.
• Anticipate necessary background material ensuring team members have everything they need in advance of their meetings including a detailed travel itinerary, air, hotel, cars, directions, presentation books, verified meeting addresses, contact information, etc.
• Drive key team activities and events (such as team meetings, strategy sessions, conferences, ordering supplies and social events).
• Assist with tracking client meetings, follow-up items and other metrics in excel and our CRM system.
• Manage tasks proactively and efficiently to ensure seamless coverage for all supported staff.
• Build and maintain good business relationships with executives and administrative staff across the organizations.
• Represent the team by greeting visitors and guests and answering multiple phone lines.
• Complete ad hoc administrative requests in a prompt and thorough manner.
• Provide reciprocal coverage to other assistants.

Qualifications:

• 5+ years of administrative experience, preferably at a large global organization in the financial services industry.
• Ability to work independently and assume additional responsibilities as required.
• A positive and ‘can-do’ demeanor.
• Desire and ability to provide outstanding service to internal and external clients.
• Maintains focus with sense of urgency, while upholding respect for others.
• Proven ability to manage competing priorities and meet tight deadlines.
• Excellent communication skills (written and verbal).
• Strong computer skills (MS Word,