Personal Assistant

Job title: Personal Assistant

Location: Rochester

Salary:  £30,000 - £35,000 depending on experience

What you’ll be doing:

·       Managing diaries and proactively arranging meetings and travel where priorities are constantly changing and across different time zones

·       Arranging UK and overseas travel including flights, accommodation and rail, etc, adhering to company policy and maintaining cost effectiveness as well as processing and reconciling executive expense claims in Concur in line with company policy

·       Helping to manage the Directors email accounts – filtering and acting on email content

·       Managing small projects as directed by the Directors and documenting preparation (e.g. presentations, communications briefs, letters, meeting agendas, action logs).

·       Assisting in scheduling and management and tracking of key actions from team meetings and co-ordinating packs for regular meetings, scheduling pre-meetings as required

·       Supporting and organising site visits and on-site events and liaising with internal and external personnel and visitors

·       Collaborate with the wider PA team to ensure smooth office operations, share best practices and support during busy periods

Your skills and experiences:

·       Proven experience of providing secretarial and executive administrative support at Senior Level

·       Experience of managing business administration processes and travel booking

·       Excellent written and oral communication skills, as well as being able to exercise independent judgement in dealing correspondence, e-mails, and meeting requests

·       Proficient user of Microsoft Office applications including Word, Excel, PowerPoint, and Outlook/ Teams

Benefits:

As well as a competitive pension scheme, BAE Systems also offers employee share plans, an extensive range of flexible discounted health, wellbeing and lifestyle benefits, including a green car scheme, private health plans and shopping discounts - you may also be eligible for an annual incentive.

The Business Operation team:         

A central role in supporting the senior management team for an international business operating group. As a Personal Assistant you will be providing administrative support to Electronic Systems UK Directors, ensuring they are able execute their business objectives and activities effectively.

Why BAE Systems?

This is a place where you’ll be able to make a real difference. You’ll be part of an inclusive culture that values diversity of thought, rewards integrity, and merit, and where you’ll be empowered to fulfil your potential. We welcome people from all backgrounds and want to make sure that our recruitment processes are as inclusive as possible. If you have a disability or health condition (for example dyslexia, autism, an anxiety disorder etc.) that may affect your performance in certain assessment types, please speak to your recruiter about potential reasonable adjustments.

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