Administrative Professional

At GHD, we don’t just believe in the power of commitment, we live and breathe it every day. 

That’s why we pledge to support and empower all of our people to make a positive impact when working hand in hand with our business to drive change. We'll help you accelerate your career and empower you with the right technology and training as you bring ideas and projects to life. 

Together with your colleagues, clients and partners, you'll make an impact that is felt by all. See where your commitment could take you. 

Who are we looking for?   

GHD is hiring for an Administrative Professional to deliver administrative support to GHD’s Corporate Paralegal, US, in relation to management of GHD’s North American professional and business licensing portfolio, GHD’s Americas Legal Team in relation to practice and client management, and provide executive assistant support the Americas Legal Team senior staff members as needed.

Bring your curiosity and passion to the technical challenges we solve at GHD. Then see how everyone gets behind you. 

With commitment, there’s no idea too big, no dream too far. We strive to create opportunity for all. Giving you leading training and development programmes to accelerate your growth.  

Come and see where your career can take you and the impact your commitment can make.

Let's solve the big problems together. 

Working with an energetic and high performing team, this position offers a variety of work and will see you involved in: 

Administrative support re US professional and business licensing portfolio:

• Monitoring the currency and necessary renewals of the company’s portfolio of professional and specialty licenses and registrations in North America.
• Supporting succession planning for responsible charges holding various company licenses.
• Assisting with licensing research in anticipation of GHD’s expansion of service lines (e.g., architecture, etc.), and upon merger and acquisition activities

Administrative support re legal practice and client management:

• Process law firm invoices and ensure compliance with coding protocols and External Counsel Billing Guidelines; 
• Procure insurance certificates associated with client projects – supporting GHD’s Americas Insurance and Risk professionals on this function; 
• Facilitate the implementation and ongoing curation of GHD’s Legal Team’s intake, collaboration and archiving technology SAAS platform, Epona. Liaise with SAAS provider to troubleshoot issues. Reporting to Assistant General Counsel, US and General Counsel, Americas on this function; 
• Collaborate with Legal Team regarding identification, adoption and implementation of legal and other technologies to optimize Legal Team client service, collaboration amongst team members, and practice management efficiencies. Reporting to Assistant General Counsel, US, and General Counsel, Americas on this function; 
• Collaborate with other Legal Team professionals in relation to legal and business administrative support activities.

Administrative support to individual leaders within the Legal Team including, but not limited to:

• Manage scheduling 
• Draft, review and send communications
• Organize and prepare for meetings and attending to logistics of meetings
• Prioritize emails and respond when necessary
• Coordinate travel arrangements

What you will bring to the team:

• Two plus years experience as administrative professional, preferably within a professional services environment
• Ability to manage multiple tasks in a time efficient manner and in certain instances prioritize as between competing tasks for multiple Legal Team members and/or multiple business clients
• Develop and maintain working capability on company legal, risk and compliance technology platforms
• Enthusiastic interest in identifying, learning, implementing, curating and troubleshooting technology platforms 
• Existing working capability on frequently used computer software and programs, such as Word, Excel, PowerPoint, Teams, and Outlook
• Time-management and prioritization skills; ability to multitask

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Take on some of the world’s toughest challenges - with everyone at GHD backing you every step of the way. 

We'll give you control over your career, empower you to find innovative solutions and help you create a lasting impact.

See where your commitment could take you with GHD.

As a multicultural organization, we encourage individual achievement and recognize the strength of a diverse workforce. GHD is an equal opportunity employe