Executive Administrative Assistant

Apogee is seeking an Executive Administrative Assistant in support of the Special Operations Forces (SOF) Acquisition, Technology, and Logistics (AT&L) Program Executive Office for Fixed Wing (PEO-FW). The men and women of PEO-FW remain committed to developing capabilities to address the National Defense Strategy priorities, testing and fielding weapon systems, focused on providing advantages in near-peer competition and sustaining cost-effective technologies for counter-violent extremist operations. PEO-FW supports SOF operators in everything they do, from developing next-generation platforms to rapidly fielding precision strike capabilities. This is a full-time position located at MacDill Air Force Base (AFB), FL.

Why work with us?

Apogee Engineering, LLC is a provider of research, engineering, operations, software, cyber, intel, training, technical services, and financial and administrative expertise across an array of DOD and Federal Civilian customers. Our company was founded on the commitment of making a positive difference for our customers and our people. Apogee’s culture is infused with integrity and a passion for excellence, which has propelled us into the ranks of an elite small business company. Apogee is known for an unwavering dedication to our client's success, a warm and employee-centric work environment, and an enthusiasm to provide the right solution at the right time.

What you will be doing:

• Perform all office administrative duties at the O-6/GS-15 level, including travel, calendar, meetings, phone calls, correspondence, and office supplies.
• Manage PEO-FW email with PEO-level messaging, as required.
• Coordinate and schedule internal/external meetings, conference calls, video teleconferences, and events.
• Manage travel, prepare travel itineraries, and provide meeting agendas, as required.
• Employ high-level proficiency in TMT, DTS, Microsoft Office, and SharePoint to manage PEO-FW administrative activities.
• Plan and coordinate administrative functions and provide information, assistance, and advice regarding official PEO-FW functions.
• Act as interface for high-level military and governmental visits/matters regarding programs under congressional oversight.
• Conduct data calls and execute workflow tasks in enterprise systems.
• Coordinate setup and execution of video teleconference (VTC) meetings in both open and secure environments.

Minimum Requirements Citizenship: Must be a US Citizen Clearance: Must have and be able to maintain Secret clearance Education: High school diploma Years of Experience: 11 years’ experience as an Executive Administrative Assistant including:

• Strong working knowledge of Microsoft (MS) Office Suite
• Experience working with executive-level internal and external stakeholder organizations
• Functional experience as a files and record management specialist at the executive level
• Experience in written and verbal protocol at the senior executive level
• Independent working level knowledge of Forms 14, Defense Travel System (DTS), Task Management Tool (TMT), SharePoint Portal, VTC procedures, and Meeting Scheduler 

 Benefits:

• Apogee offers two medical plans, a high deductible health plan with an HRA and a traditional POS plan with co-pays, dental, vision, 401(k), life insurance, PTO, paid holidays, parental, military, and jury duty paid leaves.  Regular part-time employees scheduled for twenty-four or more hours per work week are eligible for benefits on a pro-rated basis.