Legal Administrative Assistant II
City of San DiegoAbout the role
Posting number: JR-T12042-202607
Department: 1211 - City Attorney
Job classification: Legal Administrative Assistant II
Posting type: Open
Categories: Clerical & Data Entry, Legal, Office and Administrative Support
Summary
See NOTES below for future wage increases and/or additional compensation opportunities.
APPLICANTS ARE ENCOURAGED TO APPLY TO THE FOLLOWING RELATED RECRUITMENT:
• Legal Administrative Assistant I
Legal Administrative Assistant II positions prepare and process a wide variety of legal documents which includes processing summons, complaints, answers to complaints, points and authorities, discovery requests and responses, briefs, writs, motions, orders, subpoenas, ordinances, resolutions, contracts, agreements, legal opinions, memoranda, and reports to City Council, boards and committees; prepare more complex legal documents; verify legal references; schedule and prioritize a wide variety of events in accordance with specific rules and procedures mandated by the courts, City Clerk’s Office, and City Attorney’s Office; compose and type legal documents; prepare case settlements; schedule and arrange depositions; establish and maintain case files, records and indexes; document reference and background information; and perform other duties as assigned.
NOTES:
- Employees in job classifications represented by Municipal Employees Association (MEA) are scheduled to receive the following general wage increases:
- 3.5% effective 7/1/27
- 2% effective 7/1/28
- 2% effective 1/1/29
- Eligible benefited employees originally hired on or after July 10, 2021, will be automatically enrolled in the San Diego City Employees Retirement System (SDCERS).
Examples of duties
You must meet the following requirements on the date you apply, unless otherwise indicated.
EDUCATION/EXPERIENCE: You must meet ONE of the following options:
- Successful completion of a legal administrative assistant and/or legal secretarial program from a recognized community or business college AND two years of full-time experience performing legal clerical support in a private law firm, corporate legal office, or public entity legal office, which MUST include one year of experience performing the full range of LEGAL ADMINISTRATIVE ASSISTANT and/or LEGAL SECRETARIAL duties. Qualifying legal administrative assistant and/or legal secretarial duties MUST include the preparation of pleadings, briefs, discovery requests, and other legal correspondence.
- Three years of full-time experience performing legal clerical support in a private law firm, corporate legal office, or public entity legal office, which MUST include one year of experience performing the full range of LEGAL ADMINISTRATIVE ASSISTANT and/or LEGAL SECRETARIAL duties. Qualifying legal administrative assistant and/or legal secretarial duties MUST include the preparation of pleadings, briefs, discovery requests, and other legal correspondence.
NOTES:
- Successful completion of a legal administrative assistant and/or legal secretarial program from a recognized community or business college cannot be used to satisfy the one year of experience performing LEGAL ADMINISTRATIVE ASSISTANT and/or LEGAL SECRETARIAL duties.
- The ability to type at a corrected speed of 50 words per minute on a computer keyboard is required at time of hire.
- City of San Diego employees using Out-of-Class Assignment (OCA) LEGAL ADMINISTRATIVE ASSISTANT and/or LEGAL SECRETARIAL experience to qualify must submit written documentation signed by their appointing authority or payroll specialist, detailing the work performed, dates, and total number of qualifying OCA hours. OCA experience without the required documentation will NOT be considered.
HIGHLY DESIRABLE:
- Professional experience in a corporate/legal office.
- Experience preparing discovery requests and responses, briefs, motions, orders, resolutions, contracts, agreements.
- Knowledge of civil discovery and civil procedure, legal terms, and rules and procedures of local, state, and federal courts.
- Above-average skill-experience working with programs such as Microsoft Word, Excel, ProLaw, Outlook, and other Windows-based legal tools.
- Familiarity with the Bluebook and California Style Manual.
- Experience with criminal law-related databases.
REQUIRED DOCUMENTS
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